What are the responsibilities and job description for the Accounts Payable Coordinator position at Hydrite?
WHO WE ARE
We are a company where people matter.
We are family driven.
We are financially strong.
And we are looking for problem-solvers to join our growing team.
OPPORTUNITY
The purpose of this position is to ensure invoices from assigned vendors are processed and paid in a timely and accurate manner, in accordance with Hydrite procedures. This will involve working with vendors and internal parties to resolve discrepancies and ensure completeness.
RESPONSIBILITIES
- Enter chemical (raw material) invoices and resolve discrepancies between the PO and Invoice with Cost Admin or the Branch Buyers.
- Enter non-chemical vendor invoices into Kofax or Maximo (if required), review for proper vendor number and GL account codes, and determine any sale and use tax implications.
- Scan hard copy invoices as received into Kofax for processing.
- Run and review weekly cash requirement report and pull forward or push back payments as needed.
- Monitor AP aging report and ensure timely payment of invoices as they come due, with special attention given to our large chemical suppliers.
- Process payment runs (ACH and checks) as assigned, ensuring they are completed successfully.
- Void payments in both M3 and with the bank as needed.
- Follow all internal controls to prevent fraudulent or duplicate vendor payments and adhere to segregation of duty protocols.
- Ensure credits are properly applied when received and follow up with vendors to verify eligible credits are issued.
- Reconcile supplier statements to the balances due per M3, working with the vendors to resolve differences that arise.
- Complete setup of approved non-chemical vendors in M3, ensuring vendor data is accurate and complete.
- Review Received Not Invoiced (RNI) report monthly. Follow up with vendors to obtain invoices for aged receipts and write off items greater than 1 year old.
- Initiate wires in our JPM banking portal as requested and submit to the accounting manager for review and approval.
- Assist with the completion of 1099s for qualified vendors on an annual basis.
- Work with branch personnel to resolve issues when branch invoices are held up in the workflow.
- Drive continuous process improvement including the conversion of vendors from check to ACH payment and execution of early payment discount terms when favorable to Hydrite.
EXPERIENCE AND EDUCATION
- Prior experience in an Accounts Payable role preferred.
- Strong computer skills and knowledge of Excel, Word, and Outlook required.
- Possess good analytical and organizational skills with strong attention to detail.
- Self-motivated individual that requires minimal supervision.
- Must have good interpersonal skills, including ability to communicate in English.
PHYSICAL REQUIREMENTS
- Must be able to sit for up to 4 hours at a time.
- Ability to work on a computer for up to 4 hours at a time.
JOB EXPECTATIONS:
- Uphold Hydrite's Standard of Excellence through a continuous commitment to maintain quality facilities and provide quality products and services to internal and external customers.
- Participate in RCRA, regulatory, health & safety and process training activities as required. Review changes/additions with your supervisor. Must be RCRA compliant.
- Regular attendance is essential.
- Perform all duties outlined in relevant SOPs and all other duties to be assigned.
- Work with other staff members to maintain workload balances. Provide back-up support, as necessary.
- Support effective communication with all Hydrite departments where responsibilities overlap to ensure success of the team.
BENEFITS
Benefits and perks include 401k and profit sharing, medical/dental/vision/life insurance, paid time off, tuition reimbursement, adoption assistance, legal services insurance, scholarship awards for children of employees, summer picnic, community giving events, free family wellness coaching including nutritionist and fitness coach.
WHY HYDRITE?
Watch this Why Hydrite video to find out: https://vimeo.com/201673899
WANT TO STAY CONNECTED? FIND US ON SOCIAL MEDIA
- LinkedIn: linkedin.com/company/hydrite-chemical-co-
- Facebook: facebook.com/hydrite
- YouTube:https://www.youtube.com/watch?v=Bs_493NR8RI
Learn more about Hydrite on our website: www.hydrite.com/careers
Privacy Notice for California Residents: https://www.hydrite.com/Legal/Privacy-Notice-for-Employees.htm
