What are the responsibilities and job description for the Commercial Operations Administrative Specialist position at Hydro Extrusion USA, LLC?
Are you looking to make a real impact? For over a century, our people have been the driving force in solving some of the world's most pressing issues - and we hope you'll join us in solving the next century's. Whether you're working to close the loop at one of our recycling facilities or ensuring efficient renewable energy processes to decarbonize aluminium production, your contributions make an impact in our shared purpose of propelling our industries and the world into a greener future.
Hydro Aluminium Metal a leading supplier of extrusion ingots, sheet ingots, foundry alloys, wire rods and high-purity aluminum with a global production network of around 5,000 employees. With primary metal production facilities in Europe, Canada, Australia, Brazil and Qatar, and recycling facilities throughout Europe and in the U.S., two-thirds of our primary aluminum production is based on renewable energy.
- Medical, Rx, Dental, Disability, Life Insurance, Flexible Spending Accounts
- Retirement Savings Plans with Company Match/Contributions
- Education Assistance
- Bonus Plan Eligibility
- Parental Leave
We are seeking a highly organized and proactive Commercial Operations Administrative Specialist to support the Head of Commercial Operations and ensure smooth daily operations within the team. This role goes beyond the typical administrative duties, encompassing complex tasks that directly contribute to the efficient execution of commercial operations and technical department invoicing. The successful candidate will be integral in maintaining effective communication, tracking action lists, and ensuring that all administrative functions are completed accurately and on time.
- Bachelor's degree from a four-year college or university and/or more than 3 years' experience in similar positions are required.
General Administrative Support:
- Assist the Head of Commercial Operations with daily tasks and administrative functions, ensuring smooth and efficient operation.
- Manage and organize correspondence, ensuring timely responses and accurate communication.
- Maintain and update filing systems for easy access to commercial operation documents, contracts, and reports.
Technical Department Invoicing & Financial Administration:
- Coordinate with the technical department to ensure all invoices are accurate and submitted in a timely manner.
- Assist with the preparation, processing, and follow-up of invoicing, interpreting and ensuring compliance with company policies and procedures.
- Track invoice status, resolve discrepancies, and liaise with finance teams as needed
Action List Management:
- Track and follow up on action items and to-do lists from meetings, ensuring that deadlines are met.
- Maintain a record of key tasks and deadlines for various teams within the commercial operations department.
Meeting Coordination & Notes:
- Attend meetings as required and take accurate notes, providing concise summaries to relevant stakeholders.
- Distribute meeting notes and track follow-up actions based on discussions, ensuring nothing is overlooked.
Communication & Stakeholder Liaison:
- Act as a liaison between departments and external partners, ensuring smooth communication and follow-up on queries or issues.
- Assist with scheduling meetings, managing calendars, and preparing necessary documentation or materials for meetings.
Other Support:
- Provide ad-hoc support for complex commercial operations projects as needed.
- Assist in the preparation of reports, presentations, and other documents for the Head of Commercial Operations.
- Proven experience in an administrative role, ideally within a commercial operations or related environment.
- Excellent communication skills, both written and verbal, with a keen attention to detail.
- Strong organizational skills with the ability to prioritize multiple tasks and manage time efficiently.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- SAP or a similar ERP system experience
- Experience with invoicing or billing processes is a plus.
- Ability to work independently, follow through on tasks, and maintain confidentiality when necessary.
- Strong problem-solving skills and a proactive approach to supporting the team.
Care, Courage, & Collaboration
At Hydro We care about our People!
We care about Safety!
Hydro in North America is an Equal Opportunity Employer where all phases of employment are based strictly upon the qualifications of the individual as related to the work requirements of the position. This policy is applied without regard to race, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, veteran status, marital status or any other category protected by law. We strive to provide equal opportunities for all to contribute and succeed with us.
If you need an accommodation in order to complete the application, please let us know by completing the form belowor by calling 1 (412) 643-3602.or click
Application Support link
A job where you make a difference.
A key part of succeeding in this mission involves encouraging a collegial environment where our differences are acknowledged as our greatest competitive advantage. Your diverse perspective makes us stronger. Our global diversity, inclusion and belonging program enables us to cultivate a high-performing and inclusive workplace where everyone feels valued.
Your career journey is unique. We strive to provide you with the support needed to achieve your full potential. With our global reach, inclusive culture, and cutting-edge technology you'll have the opportunity to build a career that aligns with your strengths and passions.
Join our global community of over 30,000 people with a presence in 40 countries and united by the values of Care, Courage and Collaboration. At Hydro, you have the chance to make a difference in the industries that matter.
Click here to explore our world and the heart of our operations.
Salary : $68,006 - $75,166
