Office Administrator

Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, overseeing office procedures, and providing support to staff and management. This position requires strong leadership skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities

• Manage daily office operations, ensuring efficiency and effectiveness in all administrative processes.
• Supervise front desk activities, including greeting visitors and handling incoming calls.
• Oversee medical office management tasks, ensuring compliance with health regulations and standards.
• Maintain organized filing systems for both physical and electronic documents.
• Coordinate vendor management activities, including negotiating contracts and maintaining relationships with suppliers.
• Assist in budgeting processes by tracking expenses and preparing financial reports.
• Support team management by providing guidance to administrative staff and facilitating communication among departments.
• Implement organizational strategies to optimize workflow and improve productivity within the office.

Requirements

• Proven experience in office management or administrative roles.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Experience in medical office management is preferred but not required.
• Proficiency in managing files and maintaining accurate records.
• Excellent interpersonal skills with a focus on customer service at the front desk.
• Familiarity with vendor management practices is a plus.
• Ability to supervise staff while fostering a collaborative team environment.
• Knowledge of budgeting principles and financial tracking is beneficial.
• Knowledge of Microsoft office 365
• Knowledge of QuickBooks online

If you are a dedicated professional looking to contribute to a dynamic team environment, we encourage you to apply for this exciting opportunity as an Office Administrator.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Education:

• High school or equivalent (Required)

Experience:

• Office administrator: 1 year (Required)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Worcester, MA 01606 (Required)

Ability to Relocate:

• Worcester, MA 01606: Relocate before starting work (Preferred)

Work Location: In person

Salary : $22 - $25