What are the responsibilities and job description for the LEGAL / MEDICAL ADMINISTRATIVE ASSISTANT position at Hylton-Rodic Law PLLC?
Job Type
Full-time
Description
Hylton-Rodic Law and EPIARX, a pathology medical practice, are looking for an Administrative Assistant to work in-person in our shared offices near the Tenleytown metro. The ideal candidate would split time between both organizations.
If you are looking for work / life balance, a collegial work environment, and opportunity for professional growth, then apply to join our team!
The ideal candidate will provide operational administrative support to Managing Attorney and Medical Director, respectively, including office administrative tasks such as conducting weekly inventory for supplies, etc., business development support, and other tasks as instructed. This includes :
- Providing general administrative support, such as photocopying, scanning, and filing documents, handle incoming and outgoing mail and packages,
- Providing marketing and business development support such as assisting with marketing newsletter, preparing marketing materials, interacting with current and prospective clients, and other tasks as directed,
- Preparing documents and emails for review, including letters, forms, and spreadsheets, etc.
- Proofreading documents and emails for accuracy
- Answering telephone
- Assisting with intake of new clients
- Prioritizing assignments and preparing sensitive and detailed correspondence, such as responses to requests for information, reporting developments on file to clients, from rough draft or dictation
- Input data into law firm software such as legal deadlines
- Providing billing support to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, input expenses into legal billing software, process invoices and expense reports, and research of disputes and discrepancies
- Coordinating monthly pre-bills and necessary revisions
- Managing and coordinating logistics for meetings or events
- Scheduling appointments, making travel and / or meeting arrangements, and maintaining business calendars as instructed; keeping timekeepers on schedule to meet Firm-wide and practice group specific deadlines
- Completing specific projects, such as document production and retention, online research, compliance with security protocols for sensitive client information, etc.
- Maintaining confidentiality and handling sensitive information with discretion
- Being proactive, resourceful, and adaptable to handle unexpected tasks and challenges
Requirements
Education, Experience, And Skills Required :
Compensation :
20 -$26 / hr - commensurate with experience
Benefits (full-time position only) :
Inquiries are treated with strict confidentiality.
To apply submit your resume and salary requirements along with a cover letter.
NO RECRUITERS PLEASE.
Salary : $20 - $26
