What are the responsibilities and job description for the Legal Assistant position at Hyperdrive Recruiting?
We are a leading law firm specializing in litigation, providing expert legal services across various sectors, including construction. We are looking for a talented Legal Assistant to provide comprehensive administrative and legal support to attorneys within our litigation practice group.
This role is 100% onsite 5 days per week 8:30-5.
Job Duties:
- Support attorneys by managing technology and identifying efficient task completion methods.
- Create, format, edit, and proofread legal documents, including Word documents, Excel spreadsheets, and forms for filings.
- Format briefs, pleadings, correspondences, and other legal documents.
- Prepare document shells for motions, discovery, and trial documents.
- Prepare notebooks, exhibits, and other assigned documentation.
- File legal documents with state and federal courts using e-filing systems.
- Prepare and edit construction-related contracts, including AIA and custom agreements.
- Perform administrative tasks such as conflict checks, matter opening/closing, expense reports, time entry, and travel arrangements.
- Organize, update, and maintain paper and electronic client files and pleading indexes.
- Manage attorney calendars, emails, scheduling, and deadlines using Outlook.
- Organize client contacts and support business development needs.
- Coordinate and schedule meetings, calls, and depositions.
- Maintain regular attendance and be available for overtime as needed.
Ideal Background:
- Experience providing secretarial support in a law firm environment.
- Experience working on construction legal matters.
- Experience supporting litigations
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and PDF software.
- Familiarity with document management systems like Worksite/Filesite.
- Solid understanding of legal practices, terminology, documents, and court procedures.
- Ability to work under pressure, manage multiple priorities, and adopt a solutions-oriented approach.
- Excellent typing, spelling, grammar, proofreading, and clerical skills.
- Ability to coordinate activities, prepare legal correspondence, and manage files/records.
- Proficiency in operating standard office equipment (computer, copier, scanner, phone).
- Experience with e-filing in state and federal courts.
- A minimum of a high school diploma or GED.
