Accounts Payable Coordinator

Summary

Responsible for managing and coordinating the processing of invoices and payments for a company. This includes verifying and reviewing invoices, reconciling accounts, and communicating with vendors and internal departments to ensure timely and accurate payments. Identifies and resolves any discrepancies or issues with invoices and provides support to the Accounts Payable team with budgeting and payment forecasts. Performs reconciliations and balances accounting within the accounts payable function.

Essential Duties and Responsibilities

• Coordinate and process invoices for payment.
• Validate high volumes of invoices within the Company ERP system(s) efficiently and accurately.
• Reply professionally and promptly to inquiries about payments and invoices from vendors.
• Perform account reconciliations and assist with bank balancing.
• Month end accruals; verify vendor accounts by reconciling month-end statements.
• Work closely with all departments and outside vendors to ensure the recording accuracy of invoices.
• Forecast, schedule, and prepare payments at required cadence as outlined in the SLA agreement.
• Resolve purchase order variances and ensure valid supporting documentation for all invoices received
• Provides research and support for internal and external audit requests. Examples include: 1099, 1042, and unclaimed property.
• Prepare monthly mail merge for check processing for multiple Hyperion entities
• Read and comprehend provided SOPs and documentation to ensure all Accounts Payable duties are completed accurately and within expected deadlines
• Support efficiency projects and improvement initiatives as needed for AP – Procure to Pay Processes

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Work Experience

• 2 years experience in accounts payable processing
• Associate’s degree or equivalent experience in Accounting or Finance
• Knowledge of general accounting principles, regulatory standards and compliance requirement
• Or equivalent combination of education and experience

Technical Skills/Physical Requirements

• Must possess a customer service oriented and professional demeanor
• Ability to work effectively across a complex organization
• Must be able to work independently with minimal supervision
• Ability to organize and manage shifting priorities and meet deadlines
• Experienced in MS Office with proficiency in Excel
• Experience with Oracle Accounts Payable software preferred
• High degree of accuracy and attention to detail
• Proven analytical ability and time management skills
• Demonstrated aptitude for learning to use a variety of software applications
• Travel -Travel generally not required. This position is hybrid with the opportunity to work from home 2 days per week