Airfield - Entry Level Office Coordinator

Hypower LLC. has an opportunity for an Entry Level Office Coordinator to join our team!  

Summary

We are seeking an organized self-starter for an entry level office coordinator position in our Airfield & Renewable Energy Division. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company.  Prior experience or familiarity with document controls, submittal processes, project specifications, RFI management, Procore, Heavy Bid, Spectrum, CLI, Primavera p6, and Bluebeam is desirable.

The office coordinator will assist & support the Project Management team in performing administrative functions such as transmitting of documents to/from Client/Subs/Suppliers/etc., general construction document controls, assisting in subcontractor & supplier billings/invoices, and other tasks as assigned by the Project Manager.

Job Duties and Responsibilities

• Assist project manager in all administration functions and processes.
• Monitor all moving parts of the project keeping them synchronized and moving forward.
• Prepare, organize, and distribute all necessary project materials.
• Organize and implement policies and procedures.
• Communicate pertinent information between management and staff.
• Ability to work and interact with departments throughout the organization.
• Daily coordination with Project Managers, on multiple projects, on a continuous basis. To include incoming/outgoing correspondence.
• Project coordination between the general contractor, architect, owner, and subcontractors via email and phone communication.
• Coordination of correspondence between the general contractor, architect, owner, and subcontractors via shared networks, FTP sites, email, fax, and phone communication.
• Meeting agenda and minute preparation, and execution using both word/excel or Procore as templates.
• Taking minutes in meetings and transferring to official meeting minutes.
• Contract document control: i.e., drawings, contracts, change orders, RFI’s, Submittals
• Scheduling of meetings and reminders
• Daily use of Microsoft Word, Excel, Outlook, FTP, Procore, Spectrum, and other related Project management software.
• Use of copy, fax, phone, scan, internet search.
• Back up of reception as needed; answering phones, covering front desk when reception is absent.

Knowledge/technical competencies

• 2 years proven experience as a project administrator or in similar role.
• Solid organizational skills, including multitasking and time management.
• Proficiency in Microsoft Suite (particularly Excel)
• Excellent communication skills both oral and written.

Benefits

• National health and dental plans.
• Paid vacations and holidays.
• Life Insurance.
• Short- and long-term disability plans.
• 401(K) retirement plans.
• Incentive and recognition programs.
• National discount programs.

Hypower’s track record and capabilities have grown tremendously in the past two decades, at heart, we’re still a family-owned firm that respects, supports, and cares about each employee and their career development. If you pride yourself on delivering best-in-class performance and enjoy working in a collaborative, positive-thinking atmosphere, you’ll find your opportunities are unlimited at Hypower.

Hypower LLC, Electrical and Utility Contractor.

Hypower Named an SFBJ 2020 Best Places to Work Honoree!

Widely recognized for its industry excellence, Hypower is currently ranked as a TOP 20 Electrical Contractors in the nation by Associated Builders and Contractors (ABC). This national U.S. trade association also placed the company on its 2022 Top 200 Performers list. Hypower consistently maintains an extraordinary emphasis on safety from an employee, job site, and public safety perspective. As a result, Hypower has been honored with ABC STEP Platinum Awards for Safety Training consecutively since 2013.
Hypower was selected as a 2017 Business of The Year and a 2020 Best Places to Work by the South Florida Business Journal. The company has won over 20 Excellence in Construction Eagle Awards presented by ABC, Florida East Coast Chapter, and has been named an Accredited Quality Contractor for the last six years. Hypower has also won the prestigious Specialty Contractor Project of the Year award in 2018 and 2020. Hypower’s President Bernard Paul-Hus was honored with the 2020 South Florida Ultimate CEO Award by the South Florida Business Journal.

Hypower LLC., IS A DRUG-FREE WORKPLACE.  Hypower, LLC. is an Equal Employment Opportunity/Affirmative Action Employer that values diversity and inclusiveness in the workplace. Women, Minorities, Individuals with Disabilities, and Veterans are encouraged to apply.