Proposal Operations Manager

Job Overview
I am an executive recruiter working on a private search for a Senior Operations Proposal Manager. This opportunity is hybrid supporting a federal contractor located in Loudoun County, VA. Should you be interested, please call me at 703.402.644

Key Responsibilities

Strategic Capture & Business Development

• Develop win themes, strategies, and competitive positioning aligned with customer needs.

• Lead proposal kick-offs, color team reviews, and strategy sessions to refine solutions.

• Support capture planning efforts, including teaming, price-to-win analysis, and competitive assessments.

• Collaborate with Business Development to align proposals with corporate growth strategies.

• Provide insights on market trends, competitor analysis, and industry innovations.

Process Improvement & AI Integration

• Leverage AI tools to enhance content development, process efficiency, and knowledge management.

• Establish and maintain a knowledge repository for reusable content, past performance, and proposal templates.

• Implement automation and technology-driven solutions to improve proposal efficiency.

• Ensure the integration of data analytics and metrics to assess and improve proposal success rates.

Leadership & Team Development

• Lead, mentor, train and manage a team of Proposal Managers.

• Develop and implement best practices, SOPs, templates, and guides for proposal processes.

• Foster a culture of continuous improvement through training and coaching in Shipley-based proposal development.

• Ensure cross-functional collaboration with Business Development, Capture, and Operations teams.

Proposal Development & Compliance

• Oversee the full lifecycle of proposal development, ensuring high-quality, compliant, and competitive submissions.

• Manage proposal schedules, assignments, and quality assurance processes.

• Ensure adherence to Federal Acquisition Regulations (FAR) and government contract requirements and use standard best practices for submitting compliant proposals.

• Review RFQ/RFPs for proposal production/documentation guidelines.

• Research, prepare, and revise proposal materials, including but not limited to resumes, past performance, responses to sources sought, etc.

• Work with Capture Manager(s) to develop, maintain, and communicate proposal outline, schedule, and other activities.

• Craft data calls to solicit required information to develop content for proposal sections.

• Serve as the point of contact for sources providing information for proposals, ensuring deadlines and materials are coordinated effectively with The Building People staff and teammates.

• Write compelling, compliant, quality-driven proposal sections or edit existing technical content, highlighting win themes, features and benefits, risks and mitigation approaches, and discriminators as appropriate.

• Proofread and review proposal material throughout the proposal development process.

• Create proposal templates and finalize proposal documents using MS Word and other MS Office software, and/or AI Software.

Qualifications & Experience

• 8 years of experience in federal proposal management, capture strategy, and business development.

• Expertise in Shipley-based proposal development, FAR compliance, and government contracting.

• Experience leading large, managing complex proposals ($50M opportunities), developing, and writing Proposals in response to U.S. federal and/or Department of Defense Requests for Proposals.

• Strong leadership and team management skills in a virtual or hybrid work environment.

• Technical writing and proposal content development expertise.

• Proven ability to manage multiple priorities and work under tight deadlines.

• Extensive experience in Microsoft Office (incl. Excel & PowerPoint, SharePoint, and proposal automation tools.

• Ability to obtain and maintain a security clearance (preferred).

• Familiarity with AI-driven proposal development tools, CRM systems, and knowledge management platforms.

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Professional Certifications & Training

• Association of Proposal Management Professionals (APMP) Certification (Preferred)

• Shipley Capture Management & Proposal Development Training (Preferred)

• Project Management Professional (PMP) Certification (Preferred)

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Additional Requirements

• Willingness to travel up to 25% annually for customer meetings, strategy sessions, and industry events.

• Bachelor's degree (preferred)

Join our dynamic team as a Proposal Operations Manager where your expertise will play a pivotal role in shaping our business success!

Job Type: Full-time

Pay: $100,000.00 - $150,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Leesburg, VA

Salary : $100,000 - $150,000