Accounts Receivable (A/R) Specialist

Job Title: Accounts Receivable Specialist
Location: NE Washington D.C. (20018 zip code)
Employment Type: Contract-to-Hire (possibly direct hire for the right mutual fit)

• On-site to start: Will consider a hybrid remote schedule (2 days remote per week) after an initial 2-3 month training period.
• Work hours: 40 hours/week with flexible start and end times (between 5:30 AM – 9:00 AM).

At hyrUP, we're dedicated to connecting exceptional talent with top companies, and we're thrilled to partner with a rapidly growing business in the architectural millwork manufacturing and installation industry. We’re currently looking for an Accounts Receivable Specialist to join a high-performing accounting team and play a vital role in managing customer invoicing, cash application, collections, and contributing to the overall financial health of the company.

If you’re a detail-oriented professional with experience in accounts receivable and a passion for maintaining strong relationships with both customers and internal teams, we want to hear from you! This role offers the opportunity to make a tangible impact and work in a collaborative, fast-paced environment.

• Accounts Receivable Management:

  • Generate and issue AIA Progress Billing for Schedule of Values and Change Orders, ensuring accuracy in job costing, billing amounts, and payment terms.
  • Monitor and record customer payments, ensuring proper allocation to jobs.
  • Proactively follow up on past-due accounts, resolve discrepancies, and communicate payment status to internal stakeholders.
  • Prepare and distribute regular AR aging reports to management with updates on collection efforts.
  • Coordinate lien waivers, payment applications, and retainage billing processes in line with contract requirements.
  • Collaborate with the project management team to address billing adjustments, change orders, or customer disputes.
  • Reconcile AR subledger to the general ledger and assist in month-end close activities.

• Cash Application and Collections:

  • Ensure timely and accurate cash application of customer payments.
  • Track open accounts and escalate collection issues, offering solutions to improve cash flow.
  • Address and resolve billing discrepancies and disputes with customers to ensure accurate invoicing and payments.

• Administrative Support:

  • Maintain accurate and organized AR files, including invoices, payment records, and customer communications.
  • Support compliance efforts related to COIs, lien waivers, contract documentation, and other regulatory requirements.
  • Prepare reports for senior leadership, including customer account status and cash flow forecasts.
  • Support job cost reporting and ensure alignment with project budgets.

• Education:
  High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is a plus.

• Experience:

  • Prior experience in accounts receivable, particularly in the construction industry or a related field.
  • Strong proficiency with Microsoft Office, especially Excel (advanced skills), Word, and Outlook.
  • Ability to quickly learn and adapt to new software packages.

• Skills & Abilities:

  • Strong analytical and problem-solving skills with great attention to detail.
  • Ability to interpret construction contracts for billing terms, retainage, and lien requirements.
  • Ability to thrive in a fast-paced, team-oriented environment with changing demands and timelines.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with the ability to manage multiple tasks and deadlines.

At hyrUP, we are more than just a staffing firm—we are your dedicated career partner. We take pride in building meaningful relationships with both candidates and clients, ensuring long-term success for all. When you work with us, you gain access to exclusive job opportunities, expert career guidance, and the support of a team that is genuinely invested in your growth.

• Competitive salary range: $[Insert Salary Range] (commensurate with experience).
• Comprehensive benefits package, including health and dental insurance, paid time off, and 401(k).
• Opportunities for growth and career development.

Ready to take your next step as an Accounts Receivable Specialist? Apply now! Our team at hyrUP is excited to support you throughout the hiring process and help you land your next career opportunity.