What are the responsibilities and job description for the Executive Assistant I position at Hyster-Yale Group?
Job Title
Executive Assistant I
Job Category
Business Support Services
Job Description
What starts with YOU, moves the world!
Hyster-Yale Materials Handling, Inc, a world-class manufacturer of industrial lift trucks, has an outstanding opportunity for an exceptional and talented Executive Assistant I based at our location in Cleveland, OH. In this role, you will play a vital part in managing administrative operations, ensuring seamless workflow, and maintaining effective communication across departments.
**This role requires you to be flexible, dependable, and detail-oriented**
What you will do:
Executive Support & Office Management
- Provide high-level administrative support, managing schedules, coordinating meetings, and handling confidential correspondence.
- Organize board meetings, project reviews, operating reviews, and special assignments from top executives.
- Manage and maintain the executive’s calendar, identifying and resolving scheduling conflicts.
Project & Workflow Coordination
- Track and manage projects to ensure deadlines are met, documentation is complete, and budgets are adhered to.
- Organize, prioritize, and process correspondence, reports, presentations, and other key documents.
- Facilitate cross-functional collaboration by ensuring key stakeholders are informed and aligned.
Meeting & Travel Coordination
- Plan and execute domestic and international travel arrangements, including flights, hotel accommodations, and ground transportation.
- Coordinate logistics for executive meetings, including invitations, meeting space, catering, video conferencing, and materials preparation.
- Ensure all meetings and events run smoothly, with required participants and resources in place.
Financial & Expense Management
- Handle expense reporting, reconciling American Express card transactions, and ensuring timely processing.
- Monitor budgets for office supplies, travel expenses, and other administrative costs.
Communication & Liaison
- Serve as a key point of contact between the executive’s office and internal/external stakeholders.
- Handle incoming calls and correspondence, responding professionally or directing inquiries as needed.
- Maintain a high level of confidentiality and discretion when handling sensitive matters.
Who you are:
- Highly Organized & Detail-Oriented: You have exceptional time management skills and can prioritize multiple tasks effectively.
- Strong Communicator: You possess excellent verbal and written communication skills, able to interact confidently with executives and stakeholders.
- Proactive Problem-Solver: You anticipate challenges and take initiative to resolve issues efficiently and professionally.
- Discreet & Trustworthy: You handle sensitive information with the utmost confidentiality and professionalism.
- Tech-Savvy & Resourceful: You are proficient in Microsoft Office (Excel, Word, PowerPoint) and adaptable to new technologies and systems.
What you will need:
Education:
- Bachelor’s degree preferred (Business Administration or related field).
Experience:
- 5-7 years of experience providing executive-level administrative support.
Skills, Experience & Abilities
- Administrative & Organizational Skills: Proven ability to manage calendars, meetings, and workflow for executives in a fast-paced environment.
- Technology Proficiency: Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and ability to quickly learn new systems.
- Interpersonal & Relationship Management: Excellent ability to interact with senior leadership, stakeholders, and external partners professionally.
Who we are:
Hyster-Yale Materials Handling, Inc, designs, engineers, manufactures, markets, and services a complete range of application-tailored lift trucks, attachments and fuel cell solutions that are transforming the way the world moves materials. As a global leader in the Materials Handling industry, Hyster-Yale Materials Handling, Inc, have been building relationships with our customers, suppliers, dealers, and employees for over 90 years.
What we offer:
Hyster-Yale Materials Handling, Inc, offers competitive pay, tuition reimbursement, supportive work environment, hybrid work option, and opportunities for growth and development. A full benefits package: paid time off; medical, dental, vision, and life insurance, employer-sponsored profit sharing and 401(k).
#LI-OP
#LI-HYBRID
Job Type
Permanent
Time Type
Full time
Work Hours
Travel Required
1-10%
Primary Location
HY US Cleveland, OH
Address
5875 Landerbrook Drive Suite 300
Zip Code
44124
Field-Based
No
Relocation Assistance Available
No
We are an equal opportunity employer with an excellent benefit package including medical, dental and life insurance, 401(k) and profit sharing.
EOE/Minorities/Females/Veterans/Disabled
