Contracts Administrator Coordinator

General Purpose We are looking for a highly organized and proactive Contracts Administrator Coordinator to join our team. This role is ideal for someone who is a strategic thinker, thrives in a fast-paced environment, enjoys leading contract renewals & agreement milestones, and excels at building strong relationships with both customers and internal sales teams. The successful candidate will also lead analysis tasks, and cross-train in essential contract administration functions to ensure seamless team support. A positive attitude, willingness to learn & grow, and ability to pivot between responsibilities are all essential.

Essential Duties And Responsibilities

• Contract Renewals: Target expiring agreements, draft Amendments and new contract documents, present renewal strategy for approval, initiate renewal discussions, collaborate with stakeholders, ensure timely execution
• Price Drafting & Agreements: Assist in drafting agreement pricing terms, aligning with company objectives and applying stakeholder feedback.
• RFx Leadership: Take ownership of RFx (RFP, RFI, RFQ) processes, collaborating with stakeholders to ensure competitive and compliant responses.
• Customer & Sales Team Collaboration: Build and maintain strong relationships with internal sales teams and external customers to facilitate smooth contract processes.
• Reporting & Analysis: Generate reports on contract performance and pricing trends to support decision-making.
• Agreement Milestone Processing: Track and analyze agreement milestones, ensuring all obligations are met and documented accurately.
• Lead Special Projects: Organize, break down deliverables, complete against deadlines
• Cross-Training & Team Support: Develop a thorough understanding of the roles of the Contracts Administrative Coordinator and Corporate Contracts & Legal Assistant to provide backup and support as needed.
  
  

Supervisory Responsibilities none

Education/Experience Required

• BA/BS in Business Administration, Legal Studies, or a related field (or equivalent experience)
• 3 years of experience in contract management, pricing, RFx processes, or a similar role.
• Strong understanding of contract lifecycle management and legal compliance principles.
• Excellent communication and relationship-building skills.
• Highly organized with strong attention to detail and ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) & contract management software
• Ability to work independently while collaborating with cross-functional teams.
  
  

Computer Skills Necessary

• Microsoft Office Suite including Excel, PowerPoint, Word, and Outlook. SAP experience preferred.
  
  

Physical Demands/Requirements

• Employee may be required to sit or stand for prolonged periods of time.
  
  

Work Environment

• This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers & virtual meeting tools.