What are the responsibilities and job description for the Purchasing/Sales Specialist position at Hyundai Transys Georgia Powertrain, Inc?
Position Summary
Responsible for leading purchasing activities for sourcing and procurement of materials, purchase requisition review, supplier selection, order placement and follow up.
Essential Functions
Corporate:
- Adheres to the Hyundai Transys Georgia Powertrain (HTGP) and procedures
- Learns, demonstrates and upholds HTGP Core Values
- Complies with all HTGP Certification standards; Management System (IATF16949), Environmental ISO 14001 and Health and Safety ISO 45001 policies and procedures
- Treats all HTGP team members with respect and professional courtesy
- Always strives to maintain a positive work environment
- Manages the department budget efficiently as per approved annual budget
- Performs additional assignments / duties as required by management
EHS:
- Adheres to all safety policies and procedures
- Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
- Consistently meets company safety goals
Technical:
- Monitors and troubleshoots U.S. Custom tariff issues and cooperate with Hyundai Transys Georgia Powertrain to match Harmonized Tariff Schedule (HTS) code and Certification of Origin.
- Source and procure materials, equipment and services that meet specifications and schedules in the most cost effective manner, taking into account price, schedule and delivery as well as past supplier performance and quality.
- Use the Vaatz System to Review and analyze purchase requisitions, investigate and develop sources of supplies, prepares Request for Quote (RFQ) and review and evaluate quotes.
- Issue purchase orders in accordance with the company policies and procedures.
- Expedite orders as required.
- Negotiate pricing with Vendors.
- Follow up on Backorders daily.
- Create and maintain vendor(s) in Vaatz and SAP.
- Communicate to all group leaders, team leaders concerning Vaatz requirements.
- Responsible for Vaatz system vendor management.
- Write the contract by Purchase Order by Incoterms, Payment terms, Delivery date, FAC date and Bond coverage date.
- Additional duties as assigned.
Leadership:
- Documents all activities in a timely manner
- Works well with others and promote a positive team-orientated work environment
- Demonstrates an active understanding of policies
- Promotes Department goals by supporting department objectives towards continuous improvement
- Maintains confidentiality
Education
- High School/GED
- 4 Year Bachelor Degree or comparable background of work related experience in Purchasing, Supply Chain Management, Economics or Finance
Reporting
- Reports to: Purchasing Assistant Manager or designee
- Direct Reports: 0
Competency Requirements
Communicates critical issues to Team Leader, Group Leader, Asst. Manager or Manager in a timely manner; cooperate in creating a positive work environment; gives input to achieve improvements with Leadership; works to meet unit/department goals; work with Leadership (as assigned) to develop and implement countermeasures to eliminate root cause and prevent problem recurrence; provide data as needed.
CORE COMPETENCIES
- Communication: Works to insure respectful, timely, accurate and appropriate communication across all levels of the organization.
- Initiative: Identifies problems and takes action in light of this identification to address current or future problems. Proactively does things and does not simply think about future actions.
- Engagement: Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models adaptability. Uses collaboration and influence skills to achieve successful outcomes.
- Leads by Example: Sets a good example for subordinates to follow. Does not ask subordinates to do anything he/she is not willing to do.
- Customer Service Orientation: Focuses efforts on discovering and meeting the customer’s needs. Develops trust in all relationships internally and externally.
- Work Habits: Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
- Analytical Skills / Problem Solving: Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step-by-step way. Systematically organizes the parts of problems. Makes systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.
- Flexibility / Adaptability: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accepts change in organization or job requirements.
- Works Safely: Strives for an accident-free workplace. Keeps safety at the “heart” of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.
- Team Work: Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group efforts.
- Mutual Respect and Support: Works cooperatively with others. Welcomes and takes advantage of opposing ideas and opinions. Is always respectful to others.
TECHNICAL COMPETENCY*
Displays knowledge & skills necessary to perform assigned duties; understands Processes, procedures, standards, methods and technologies related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; keeps current on new developments in field of expertise: effectively uses available technology (automation, software, etc.)
*Applies companywide but are specifically defined per position essential functions.
Physical Demands and Work Environment
This position is in an office environment.
Physical Task | Demand | Remark | Physical Task | Demand | Remark |
Stand / Walk | Occasional (6-33%) |
| Forceful Grip | Rare (1-5%) |
|
Sit | Constant (>67%) |
| Fine Manipulation | Constant (67-100%) | Computer work |
Bend/Stoop/Squat | Rare (1 - 5%) |
| Lift | Rare (1 – 5 reps) | 15 lb max(package) |
Forward Reach | Rare (1-5%) |
| Carry | Rare (1 – 5 reps) | 15 lb max (package) |
Overhead Reach | Rare (1 - 5%) |
| Push / Pull | Rare (1 – 5 reps) | 10 lb max |
Position Requirements and Qualifications
- 3 years’ experience in purchasing related experience (Automotive industry preferred)
- Knowledge of Purchasing guidelines and programs
- Knowledge of U.S. Custom regulations and recommendations
- Experience with Purchasing systems
- Self-motivation and ability to work with little direction
- Excellent oral communication and listening skills
- Outstanding organizational skills
Software Skills Required
- MS-Excel
- MS-PowerPoint
- MS-Word
- MS-Outlook
- SAP
- VAATZ
Other Information
- Position may require domestic or international travel.
- Flexibility in working hours to include nights, weekends and holidays as required.
- OT required as needed.
- Tier-1 Automotive Manufacturing experience preferred.
- Cross Cultural Experience is preferred
This Position Description is intended as a summary of the job responsibilities for this particular position. HTGP reserves the right to add, remove, and/or alter job responsibilities in whole or in part with or without notice. Additionally, all HTGP team members are subject to all other HTGP policies and procedures, including those set out in HTGP’s Team Member Handbook.
This Position Description is not a contract. Every Team Member’s employment with HTGP is voluntary and is subject to termination by the team member or HTGP at will, with or without cause, and, with or without notice, at any time. Nothing in this Position Description or HTGP policies shall be interpreted to be in conflict or to eliminate or modify in any way the employment-at-will status of HTGP team members.
This role description is a guideline and does not create contractual rights between the Company and any of its employees. The Company does not enter into any type of employment contract, implied or written, with its employees regarding job security. This Organization Participates in E-Verify. We maintain a drug free workplace and perform pre-employment substance abuse testing.
