What are the responsibilities and job description for the Accounts Payable Specialist position at I Am Boundless, Inc.?
Summary/Objective
Boundless AP Specialist will provide ownership of the accounts payable function for multiple business units within our organization. This position administers detailed coding and payment of invoices/related material to support operations and assist with the monthly financial close process.
Primary Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
●Review, code, and process invoices, receipts, vouchers. Prioritize invoices according to payment terms and cash discounts. Assist with monthly accounting close process.
●Check documents for mathematical accuracy, appropriate signatures, and code invoices to the proper general ledger account and sort appropriately.
●Scan and attach all backup as assigned.
●Match invoices to checks, and distributes checks accordingly
●Reconcile vendor statements, research/correct discrepancies and respond to all vendor inquiries
●Assist with month-end closing of the checkbook(s) into accounting program
●Prepare accruals for month end close for multiple businesses
●Print, export and import daily and weekly bank items
●Maintain files and documentation thoroughly and accurately, in accordance with company policy and GAAP
●Answer phone and email inquiries for the Accounts payable department, sort and distribute mail, handle courier schedule, copy and filing of all accounting documents and perform a variety of clerical tasks
●Assist in preparing spreadsheets and reports as assigned
●Participate in professional development activities
●Maintain strictest confidentiality
●Perform related work and projects as assigned
Minimum Qualifications, Experience & Education
•High School diploma or GED
•Entry level knowledge of accounts payable. 1 – 2 years’ experience preferred.
•Excellent computer skills – experience with Sage software a plus, excel and word processing tools – and ability to learn new programs expeditiously.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Travel
Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected on occasion.
Supervisory Responsibility
This position is not directly responsible for managing accounting staff.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Position Type/Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional evening and weekend work may be required as job duties demand.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
