What are the responsibilities and job description for the Procurement Coordinator position at I.C.E Contractors?
Established in 2004, I.C.E. Contractors, Inc. is one of the leading Industrial and Commercial Electrical and Low-Voltage contractors in the Southeast and is dedicated to providing exceptional electrical and low-voltage services to our clients. With offices in Alabama, Florida, and now South Carolina, we're only growing from here and we want you to be a part of it!
What are we looking for?
We are looking for a Procurement Coordinator to join our National Accounts team working from our Decatur, AL office. The Procurement Coordinator will be responsible for efficiently ordering equipment, such as lifts and containers, manages costs within budgets, ensures timely procurement, and monitors daily credit card expenditures. This role demands strong time management skills, adherence to budgetary constraints, and a focus on smooth procurement and logistical processes. The ideal candidate will be highly organized, tech-savvy, and capable of handling multiple procurement tasks in a fast-paced environment.
The Responsibilities
- Equipment Procurement
- Collaborate with project managers to order lifts and containers as per project requirements.
- Ensure all equipment orders stay within budget constraints and adhere to company procurement policies.
- Work closely with vendors to guarantee timely delivery/pickup and maintain an organized record of equipment orders.
- Create and manage Purchase Orders (POs): Generate POs in accordance with approved equipment needs, ensure accuracy and distribute them to appropriate vendors.
- Budget Management
- Monitor expenditures and track adherence to budget limits.
- Report any budget discrepancies and propose cost-saving measures.
- Invoice Approval: Review vendor invoices for accuracy, verify against POs and delivery/pickup confirmations, and coordinate approvals for timely payment.
- Timely Equipment Procurement
- Maintain a well-organized procurement schedule to guarantee the timely delivery of equipment.
- Coordinate with suppliers and project managers to ensure equipment is called off as needed for projects.
- Engage Change Control process if equipment cost will exceed budget limits.
- Credit Card Monitoring
- Keep a close eye on daily credit card usage by technicians.
- Review and reconcile credit card usage to ensure expenses are valid and within company guidelines.
- Report any discrepancies or unusual transactions to management.
The Requirements
- 3 to 5 years of relevant work experience in an office setting preferred.
- High School Diploma/GED required.
- Valid driver's license and a clean background check are required.
- Must have general computer skills to include using Microsoft Word and Microsoft Outlook.
- Knowledge of procurement and budget management principles.
- Strong organizational and time management skills.
- Ability to work within budget constraints and track expenditures.
- Detail-oriented and strong problem-solving abilities.
- Excellent communication and coordination skills.
- Must be able to maintain a professional appearance and conduct at all times while representing I.C.E. Contractors, Inc.
- Must have excellent communication skills, written and verbal, as well as being attentive to detail.
Other Information
- Job Type: Full-Time
- Workplace Type: On-site
- Working Conditions: A flexible work schedule may be necessary to accommodate any urgent procurement needs or time zone differences.
- Salary/wages are based on experience.
Why our employees love working for I.C.E. Contractors, Inc.
- Great Benefits Package - Health, GAP Health Insurance, Dental, Vision, Short-Term Disability, Long-Term Disability, Company Paid Basic Life Insurance, Voluntary Life Insurance
- Holiday Pay
- Paid Time Off - Use it, cash it
- 401(k) Company Match (4%!)
- Career advancement opportunities.
- & the opportunity to work for one of the best electrical & low-voltage contractors in the nation and the opportunity to truly make a difference in the community and the lives of those around us!
I.C.E. Contractors, Inc. is an Equal Employment Opportunity (EEO) employer committed to diversity, inclusion, and equal opportunity. We value qualifications and merit without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, or any other protected characteristic. We comply with all applicable laws and provide reasonable accommodations for individuals with disabilities.
