Comptroller

The Comptroller monitors, directs and implements the financial activities of the Jacksonville Housing Authority. Work involves ensuring maximum utilization of program funds using effective budgetary controls and financial analysis. Performs a variety of administrative and supervisory tasks involving maintaining financial records and preparing reports for internal use; reviewing and approving general ledger entries; managing the investment of agency funds; preparing and analyzing the Housing Authority's low-income housing, operating budgets, Housing Choice Voucher Program, and various capital or modernization grant programs.

Essential Job Functions

• Manage the accounting function of the Agency, including day-to-day accounting functions.
• Develop and implement month-end closing procedures and coordinate closing activities with accounting staff to assure timely completion of financial statements.
• Participate in accounting activity for special projects.
• Maintain YARDI to ensure the general ledger is maintained accurately for final reporting purposes and in compliance with generally accepted accounting standards.
• Coordinate revisions to grants and associated budget revisions with HUD.
• Review and verify accuracy and completeness of general ledger account balances.
• Review and approve journal entries prepared by subordinates.
• Prepare monthly and quarterly, financial statements such as balance sheets and income statements, for distribution to CFO, COO, President & CEO, Board, and appropriate JHA management personnel.
• Review grant draw down reports and request funds through eLOCCS.
• Review Section 8 and public housing fraud recoveries and justify retention of collected funds.
• Review analysis of tenant accounts receivable write-offs, create reserves as necessary and participate in management discussions regarding tenant account receivable policy and HUD Agency scoring.
• Review energy program utility consumption reports to support Agency's HUD subsidy calculations and Agency's fiscal budget.
• ssist Directors and Department managers in modifying processes to monitor approved budgets.
• Ensure chart of accounts are compatible with HUD systems in order to promote timelier reporting.
• Track Section 8 lease-up based on dollars and allowable units, and compute administrative fees earned.
• Oversee the daily cash management of bank accounts.
• Review utility consumption reports and distribute to housing management.
• Prepare monthly VMS reporting to HUD and input data in HUD's Voucher Management System.
• Serve as computer liaison with M.I.S. department to determine impact of systems changes on accounting operations.
• Handle unclaimed funds and reporting to State of Florida.
• Prepare and input financial data for REAC and reclassify as necessary to obtain maximum PHAS score.
• Establish and maintain computer modules in YARDI to facilitate input and reconciliation process.
• Oversee year-end accounting functions and prepare annual budget.
• Prepare HUD operating fund calculation (subsidy).
• Prepare year-end audit schedules and work closely with external auditors to provide data or oversight to support audit activities.
• Prepare MDA report for inclusion in Agency audited financial statements.
• Prepare agency-wide operating budget and assist with final presentation to Board of Commissioners. Include budgets prepared on behalf of related entities and component units.
• Conduct training / information meetings with authority departments to familiarize them with coding, payroll, purchase orders and other processing problems.
• ssure that wage and withholding information is reported in accordance with regulations.
• Review and update accounting procedures manual, as needed.
• Research IRS regulations to ensure compliance.
• Prepare and file local government personal property tax returns as required.
• Coordinate the annual physical inventory of fixed assets.
• Supervise the accounting staff.
• Interpret and apply personnel policies, departmental policies, and other relevant policies and procedures.
• Plan, assign, and review the work of subordinates.
• Train or direct training of new personnel.
• Prepare and review performance appraisals and discuss Performance Improvement plan with subordinates as appropriate.
• Counsel subordinates regarding job performance and document in accordance with established procedures.
• Recommend disciplinary and other personnel actions, as needed.
• Performs related work as required.

minimum qualifications

Education and Experience

Bachelor's degree in accounting, finance, business administration or closely related field. Requires ten (10) years of experience in public or governmental accounting which includes five (5) years progressive supervisory experience; or an equivalent combination of education, training and experience that provides the requisite knowledge, skills and abilities. Licensed CPA preferred.

Required Knowledge, Skills, and Abilities

Core Competencies

Initiate and Build Relationships : Accepts and celebrates differences within your team. Creates a culture that supports the open-door process and gives employees and residents your time. Be present and available. Execute empathy and understanding to build connections with people. Trust and provide honest, timely feedback. Manages mobile technology.

Operational Excellence : Embraces principles and tools to create sustainable improvement across all assigned departments within the agency. Fosters and creates an environment that is resident, and employee focused, to achieve long-term sustainable growth for the agency. Ensures the right tools are applied to the right processes.

Execution and Results : Defines specific and measurable objectives. Identifies key performance indicators. Stays focused on the results and not the process. Leverages resources available to solve problems and achieve desirable outcomes.

daptable / Flexible Skills : Ability to work additional hours, if required, and work with pressing deadlines and being task oriented. Proactively seeks work assignments when current assignments have been completed-takes initiative- and is challenged by full workloads. Willingness and flexibility to manage multiple tasks simultaneously while handling a variety of responsibilities is essential.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally lift up to fifteen (15) pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is primarily conducted in an office environment, with interaction with external / internal clients.

Other : Must possess a valid driver's license and be insurable by Jacksonville Housing.