Contract Proposals Manager

JOB SUMMARY/OBJECTIVE: We are seeking a detail-oriented and reliable Proposals Manager that will be responsible for submitting completed bids to existing or prospective clients in a timely manner and within the established budgets.  This position is to ensure that all the client's questions have been answered as fully as possible, and that the organization has given itself the best possible chance of success.   This position is designed to lead all day-to-day aspects of an individual bid, both for tender situations and for non- tender, non-standard quotes.  Being involved in every aspect of the submission and having a good understanding of what the client’s needs are and how the organization can provide that. Working closely with the internal teams, coordinating all aspects of the bid.

This role may be responsible for formal communication with tender authorities, including asking relevant questions of the client and with the technical and commercial teams who produce the price element of a bid.  Responsibility for collating all the information and ensuring the bid is presented in a professional and commercially attractive format to the client.  This role will acquire broad system knowledge through working with the Product Manager, Engineering and Sales Team so that you have the skills to prepare winning bids.

RESPONSIBILITIES:

• Experience with interfacing with customers.
• Excellent technical writing skills.
• Experience with contracts or bid preparation.
• Assertive but tactful.
• Excellent time management skills.
• Working to deadlines under own initiative. 
• Leadership and teamwork skills.
• Calm under pressure and have the ability to understand complex industry specific technical information. 
• Good listener.
• Articulate, confident with good written and verbal communication skills.
• Ability to multi-task.
• Good attention to detail and excellence.
• Strong administrative skills for coordinating, tracking and reporting bid status and deadlines.
• Proficient in using MS Word, Excel, PowerPoint, Adobe and MS Project.
• Management experience in both personnel and projects.

MINIMUM QUALIFICATIONS:

• Excellent writing skills. 
• Excellent teamwork skills.
• Demonstrated ability to lead teams in project-based environment.
• Demonstrated success in bid response planning and product knowledge acquisition.
• Successful track record in launching and managing short-term projects.
• Excellent leadership and oral and written communication skills.
• Knowledge and experience in x-ray scanning systems and/or security industry is a plus. 
• Advanced MS Excel, Word, and PowerPoint skills.

 DESIRED QUALIFICATIONS:

• Bachelor’s degree in an engineering or science discipline or related field preferred.
• 5-10 years of relevant experience. 
• Experience with writing proposals, contracts and/or tenders.
• Experience in computed tomography and/or explosive detection systems.
• Membership or affiliation with professional organizations in the engineering or technical specialty preferred. 
• Demonstrated success in delivering complete proposals for winning tenders. 
• Experience with the DHS and TSA.
• Government Secret security clearance.

PHYSICAL DEMANDS:

• Must be able to travel approximately 10% of time.

WORK ENVIRONMENT:

• Generally, works in office environment. 
• Must drive or fly to meetings with stakeholders. 
• May be exposed to explosives during data collect activities. 
• Will work in an environment where CFR 1020.40 compliant x-ray equipment is present and being used. 
• May have meetings that occur with customers with varied time zones outside of normal hours