Activities Coordinator - Assisted Living

Shift Schedule: Tuesday- Saturday 9am to 3pm PT

Job Summary:

We are seeking a dynamic and creative Activities Coordinator to join our team. The Activities Coordinator will be responsible for planning, organizing, and implementing a diverse range of activities and events that cater to the interests and abilities of our residents. The ideal candidate will have a passion for working with seniors and a strong commitment to enhancing their quality of life.

Duties & Responsibilities:

• Create & manage monthly activities calendar, with daily activities which meet state requirements, resident preferences and community guidelines.
• Prepare, purchase supplies for and lead calendared activities 
• Plan light activities for days IC is not available to personally lead the activity.  Provide instruction and supplies to staff for light activities days. 
• Responsible for purchase of activities supplies
• Complete Resident history and interests surveys/interviews for all residents and/or families.
• Create and manage a Family and friends newsletter, published at least 6 times/year.
• Plan and Coordinate semi-monthly resident outings 
• Manage social media accounts.  Keep current and follow privacy guidelines as documented in resident records
• Acknowledge Resident birthdays and plan celebrations
• Plan and prepare for scheduled Holiday parties and events, including, when appropriate, families and guests.
• Complete required activities training as required by state of CA for assisted living communities.   Maintain personal and community compliance.
• Be available for additional opportunities include providing primary phone response, tours, and assisting the administrator as appropriate
• Meet or exceed the requirements for Activities and Activities coordination as stated in Title 22 and outlined at the bottom of this job description

Required Experience, Education, & Skills: 

• High school diploma or equivalent; a degree in Recreation Therapy, Gerontology, or a related field is preferred.
• Previous experience in activity planning or coordination, especially in a senior living or healthcare setting.
• Strong interpersonal and communication skills.
• Creativity and enthusiasm in developing engaging programs.
• Ability to work independently and as part of a team.
• Patience, empathy, and a genuine passion for working with seniors.
• Basic computer skills for creating schedules and reports.

Physical Requirements

• Ability to lift and move supplies and equipment as needed.
• Capability to stand, walk, and participate in physical activities for extended periods.

About Ingleside Assisted Living:

Ingleside has a proven history of providing exceptional care for seniors. Ingleside was established in 2008 and has grown from one community to three. Over the years Ingleside has developed a caring environment that provides consistent, loving service to our residents and families. Ingleside hires and develops the best caregivers the central coast has to offer. Ingleside constantly strives for improvement, and it is comforting for the families to know their loved ones are in a stable, established community.

CCR Title 22, Division 6, Chapter 8 section 87219 and associated sections.

The facility shall obtain sufficient information about each person's likes and dislikes and interests and activities, to determine if the living arrangements in the facility will be satisfactory, and to suggest the program of activities in which the individual may wish to participate.

(a) Residents shall be encouraged to maintain and develop their fullest potential for independent living through participation in planned activities. The activities made available shall include:

(1) Socialization, achieved through activities such as group discussion and conversation, recreation, arts, crafts, music, and care of pets.

(2) Daily living skills/activities which foster and maintain independent functioning.

(3) Leisure time activities cultivating personal interests and pursuits, and encouraging leisure-time activities with other residents.

(4) Physical activities such as games, sports and exercise which develop and maintain strength, coordination and range of motion.

(5) Education, achieved through special classes or activities.

(6) Provision for free time so residents may engage in activities of their own choosing.

(b) Residents served shall be encouraged to contribute to the planning, preparation, conduct, clean-up and critique of the planned activities.

(c) The licensee shall arrange for utilization of available community resources through contact with organizations and volunteers to promote resident participation in community-centered activities which may include:

(1) Attendance at the place of worship of the resident's choice.

(2) Service activities for the community.

(3) Community events such as concerts, tours and plays.

(4) Participation in community organized group activities, such as senior citizen groups, sports leagues and service clubs.

(d) In facilities licensed for seven (7) or more persons, notices of planned activities shall be posted in a central location readily accessible to residents, relatives, and representatives of placement and referral agencies. Copies shall be retained for at least six (6) months.

(e) In facilities licensed for sixteen (16) to forty-nine (49) persons, one staff member, designated by the administrator, shall have primary responsibility for the organization, conduct and evaluation of planned activities. This person shall have had at least six (6) month's experience in providing planned activities or have completed or be enrolled in an appropriate education or training program.

(f) In facilities licensed for fifty (50) persons or more, one staff member shall have full-time responsibility to organize, conduct and evaluate planned activities, and shall be given such staff assistance as necessary in order for all residents to participate in accordance with their interests and abilities. The program of activities shall be written, planned in advance, kept up-to-date, and made available to all residents. The responsible employee shall have had at least one year of experience in conducting group activities and be knowledgeable in evaluating resident needs, supervising other employees, and in training volunteers.

(1) An exception to this requirement may be made by the licensing agency upon the facility's presentation in writing of a satisfactory alternative plan.

(2) Where the facility can demonstrate that its residents are self-directed to the extent that they are able to plan, organize and conduct the facility's activity program themselves, this requirement may be reduced or waived by the licensing agency.

(g) Participation of volunteers in planned activities shall be encouraged, and such volunteers shall be under the direction and supervision of the employees responsible for the activity program.

(h) Facilities shall provide sufficient space to accommodate both indoor and outdoor activities. Activities shall be encouraged by provision of:

(1) A comfortable, appropriately furnished area such as a living room, available to all residents for their relaxation and for entertaining friends and relatives.

(2) Outdoor activity areas which are easily accessible to residents and protected from traffic. Gardens or yards shall be sufficient in size, comfortable, and appropriately equipped for outdoor use.

(i) Facilities shall provide sufficient equipment and supplies to meet the requirements of the activity program including access to daily newspapers, current magazines and a variety of reading materials. Special equipment and supplies necessary to accommodate physically handicapped persons or other persons with special needs shall be provided as appropriate.

(1) When not in use, recreational equipment and supplies shall be stored where they do not create a hazard to residents.

Salary : $17 - $19