Meetings and Events Manager

About IAPD

IAPD – The Performance Plastics Association represents the performance plastics industry, bringing together distributors, manufacturers, distributors, fabricators, manufacturers’ representatives and service providers to advance the industry through education, networking and advocacy. Our meetings and events play a crucial role in supporting our members and fostering engagement.

Position Overview

IAPD is seeking a Meetings & Events Manager to help plan and execute high-quality meetings, conferences and events that support our mission and member engagement. This role requires a detail-oriented professional with strong event planning experience, excellent people & customer service skills and proficiency in event management, and its technology. The ideal candidate will be comfortable working independently, managing multiple projects simultaneously and traveling as needed to oversee event execution.

This position is based in our office located in Overland Park, KS.

Key Responsibilities

• Assist in planning, coordinating and executing 30 conferences, regional meetings and virtual events annually.
• Serve as a key point of contact for members, exhibitors, sponsors and vendors, providing excellent customer service.
• Manage event logistics, including venue selection, contracts, food and beverage, AV and on-site execution.
• Utilize CVENT to manage event registrations and reporting.
• Maintain and track budgets, ensuring cost-effective event execution.
• Assist in the development of event-related communications, including promotional materials, agendas and post-event surveys.
• See projects and tasks through from start to finish.
• Coordinate with internal teams at all levels of the organization, including external speakers and volunteers to ensure seamless program delivery.
• Oversee Perform administrative tasks, including data entry, reporting and contract management using Microsoft Excel, Outlook, CRMs and other software.
• Travel to out of state, multi-day, overnight events as needed (up to 30%) to manage on-site logistics and provide hands-on support.

Qualifications & Skills

• Bachelor’s degreeAssociate’s degree in event management, hospitality, business or a related field. Bachelor’s degree preferred. Or a combination of education and experience. (preferred but not required).
• 4 years of applied experience in meeting and event planning, preferably in an association or nonprofit setting.
• Strong knowledge of event management software, CVENT preferred.
• Strong knowledge of Customer Relationship Management (CRM) or Association Management Software (AMS) software, iMIS or similar preferred.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) required.
• Basic understanding of Artificial Intelligence (AI) platforms (ChatGPT, Perplexity, Gemini, etc.)
• Proficient in social media LinkedIn platform
• Excellent organizational, problem-solving and project management skills.
• Strong customer service and communication skills, with the ability to interact professionally with members and stakeholders including presentation skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Willingness to travel as needed for event execution (up to 30%). Independent business travel experience a plus.

Why Join IAPD?

• Be part of a small, close-knit team of nine professionals, where collaboration and innovation are valued.
• Work in a supportive and professional office environment, with a culture that encourages and requires teamwork, professional development and individual growth.
• Enjoy 100% employer-paid employee health and dental insurance, short and long-term disability insurance and generous PTO and sick time pay, ensuring your well-being is covered.
• Take advantage of professional development opportunities, including training, industry events and skill-building programs.
• Benefit from a generous 401(k) employer match, helping you plan for your future.
• Gain hands-on experience managing impactful industry events while traveling and networking with professionals in the performance plastics industry.

Americans with Disability Specifications

Physical Demands

The physical demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the staff member is occasionally required to stand, walk, sit, speak, hear, see and use hands to handle objects.
• There are minimal requirements to lift, carry, push or pull.

Work Environment

The work environment characteristics described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job.

• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the staff member will be in an office environment.

Other Duties

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This job description should not be construed to imply that these requirements are the exclusive standards of this position. Incumbents will follow any other instructions and perform any other related duties as may be required. Reasonable accommodations will be provided to qualified individuals with disabilities. The employer has the right to revise this job description at any time. The job description is not to be construed as a contract for employment.

How to Apply

To apply, please submit your resume and cover letter to Lauren Fredrickson at lfredrickson@iapd.org.

Equal Opportunity Statement

IAPD – The Performance Plastics Association is an equal opportunity employer and encourages candidates of all backgrounds to apply.

Job Type: Full-time

Pay: $50,000.00 - $58,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $50,000 - $58,000