What are the responsibilities and job description for the Administrative Assistant position at IBP?
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.
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Greet and assist visitors, clients, and employees professionally and respectfully.
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Answer and direct phone calls, take messages and handle inquiries.
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Maintain and update electronic and physical filing systems.
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Process and distribute incoming and outgoing mail and packages.
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Assist in preparing financial documents, such as invoices
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Perform general administrative tasks, such as photocopying, scanning, and data entry.
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Collaborate with other team members to support projects and initiatives as needed.
Preferred Qualifications:
- A high school diploma or equivalent, as well as additional certification or training in office administration, is a plus.
- Experience with billing and payroll
- Ability to assist with scheduling
- Experience as an administrative assistant or in a similar role.
- Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Attention to detail and problem-solving skills.
- Ability to handle confidential information with discretion.
- Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
- Proficiency in both English and Spanish is preferred
Physical demands:
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods of time to complete your job at a computer.
Benefits:
- Medical, dental, and vision coverage
- Company Life Insurance
- IBP Foundation
- Scholarship opportunities
- Paid vacation and holidays
- Employee Financial Assistance Program
- Opportunities for growth and advancement.
- 401(K) (Pre-Tax and Post-Tax) Roth 401(k), Profit Share
- Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance
[Momper Insulation] is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. This success is a direct result of our dedication to quality work and dependability. We are always looking for hard-working individuals who share our mission of helping our customers and contributing to the continued success of Builders. Our people are our most valuable asset, and if you consider yourself a leader in this industry, we want to hear from you.
Explore your next career opportunity and become a part of the Momper Insulation team!
EEO Statement:
IBP is an equal-opportunity employer.
