What are the responsibilities and job description for the Program Analyst II position at IBSS Corporation?
Location: Silver Spring, MD/Hybrid
Clearance Required: Public Trust Eligible
Description:
IBSS seeks an experienced program analyst to provide comprehensive support to the Office of Oceanic and Atmospheric Research (OAR) at the National Oceanic and Atmospheric Administration (NOAA). Responsibilities include analytical, administrative, and coordination responsibilities.
Key Responsibilities:
Administrative Support & Coordination:
Plan and coordinate scheduling, administrative tasks, and logistics.
Independently synthesize and prioritize competing requests.
Make recommendations to leadership and the support team as needed.
Travel Coordination:
Serve as the primary travel coordinator for complex international travel arrangements, ensuring that multiple overlapping trips are efficiently managed.
Prepare necessary travel documents and reservations using the E2 Solutions
travel management system. Make travel arrangements such as country clearance, visa, and other relevant documents.
Meeting & Workshop Coordination:
Assist in planning, coordination, and execution of meetings and workshops.
Handle logistics, scheduling, agenda development, communications, IT preparations, and provide direct support during meeting execution.
Assist with summaries, tracking actions, and post-event follow-ups.
Special Projects Support:
Provide support for special projects, including All Hands, team-building events
and emergent leadership needs.
Research & Briefing Preparation:
Conduct research and prepare briefing packages for leadership before critical decisions, events, and meetings.
Briefing packages should include agendas, background material, biographical information, and logistics details.
Communication Support:
Provide support for leadership communications both internally and externally.
Oversee and manage information requests and ensure the efficient and timely
delivery of responses.
Conduct research to minimize unnecessary data calls and reduce the burden on
teams.
Reporting & Document Management:
Coordinate reporting for program accomplishments and activities.
Review a wide variety of documents, communications, and reports.
Distribute and maintain meeting materials, notes, summaries, and other types of
documents.
Organizational Support & Problem Solving:
Provide expertise in organizational, problem-solving, and project coordination skills.
Offer recommendations and review office-operating practices.
Suggest new methods or initiatives for streamlining administrative functions.
Procurement Assistance:
Support with government purchase cardholder duties, including preparing items
to be ordered, receive supplies, and maintain inventory.
Database &Technology Support:
Develop and work with databases and spreadsheets to assist with data management.
Provide expertise in Microsoft Office Suite (PowerPoint, Word, Excel) and Google Workspace (Slides, Docs, Sheets) and other briefing products.
Required Skills /Education/ Certifications & Qualifications:
- Bachelor's degree in a related area from an accredited university.
- 5-6 years of experience in the field or a related area.
- Expertise in administrative support, project coordination, and logistics management.
- Experience with Senior Federal Government Officials (Preferred)
- Experience in coordinating and managing domestic and international travel arrangements, including preparing and tracking travel authorizations and vouchers through systems like E2, focusing on compliance with Federal Travel Regulations.
- Proficiency with Microsoft Office and Google Workspace tools.
- Excellent organizational, communication, and problem-solving skills.
- Ability to manage multiple tasks and competing priorities in a fast-paced environment.
About IBSS Corp.
Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.
Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.
We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.
IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.
IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click https://www.eeoc.gov/poster to see that the EEO is the law. Please direct any inquiries to the HR Department email at HR@ibsscorp.com.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Talent Acquisition department at Recruiting@ibsscorp.com
