What are the responsibilities and job description for the Procurement/Acquisition Specialist position at IBSS?
Job Title: Procurement/Acquisition Specialist
Location: Alexandria, VA - Hybrid
Clearance Required: Public Trust Eligible
Job Description:
IBSS seeks a full-time Procurement/Acquisition Specialist to support the United States Patent and Trademark Office (USPTO) and the Office of Administrative Services (OAS).
The Office of Director of the Office of Administrative Services (OAS) provides the leadership, policies, programs, services, and systems necessary to meet the administrative support needs of the United States Patent and Trademark Office workforce. This includes designing innovative and effective strategies and policies for a broad range of initiatives in security, safety, and health, space and facilities management, IT asset management, and employee and office services.
Key Responsibilities:
Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.
Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.
We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.
IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.
IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click https://www.eeoc.gov/poster to see that the EEO is the law. Please direct any inquiries to the HR Department email at HR@ibsscorp.com.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Talent Acquisition department at Recruiting@ibsscorp.com
Location: Alexandria, VA - Hybrid
Clearance Required: Public Trust Eligible
Job Description:
IBSS seeks a full-time Procurement/Acquisition Specialist to support the United States Patent and Trademark Office (USPTO) and the Office of Administrative Services (OAS).
The Office of Director of the Office of Administrative Services (OAS) provides the leadership, policies, programs, services, and systems necessary to meet the administrative support needs of the United States Patent and Trademark Office workforce. This includes designing innovative and effective strategies and policies for a broad range of initiatives in security, safety, and health, space and facilities management, IT asset management, and employee and office services.
Key Responsibilities:
- Serve as a liaison between the Office of Procurement and the OAS Contracting Officer's Representatives (CORs).
- Update OAS CORs with the currency of procurement documents or related information.
- Support acquisition operations by preparing, verifying, abstracting, and controlling procurement documents, files, reports, and records.
- Assemble pre-award file information and enter data into an acquisition management system (eAcquisition).
- Track the status of requisitions, contracts, and orders using automated systems such as Automated Procurement Plan (APP), eAcquisition (eACQ), and Momentum (MOM).
- Review reports and research errors or conflicting information in pre-award and post-award documentation.
- Update and maintain OAS Procurement Strategy.
- A Bachelor's degree in Business Administration, Procurement, Contract Management, or a related field is preferred.
- Minimum of 5-7 years of experience in related fields.
- Proven experience in procurement, and Acquisitions management, preferably within a federal or government contracting environment.
- Familiarity with acquisition management systems such as eAcquisition, Automated Procurement Plan (APP), and Momentum (MOM).
- Strong organizational skills with attention to detail for preparing, verifying, and controlling procurement documents.
- Excellent written and verbal communication skills to effectively liaise with CORs and update them on procurement documents.
- Proficiency in data entry and management of procurement files and reports.
- Analytical skills to review reports and research discrepancies in documentation.
- Ability to track the status of requisitions, contracts, and orders efficiently.
- Familiarity with updating and maintaining procurement strategies and documentation.
- Ability to work collaboratively in a team-oriented environment.
- Proficiency in using office software applications, including MS Office Suite (Word, Excel, PowerPoint) for documentation and reporting purposes.
- Ability to prioritize tasks and manage time effectively to meet deadlines.
- Ability to work well with various stakeholders, including procurement officers, CORs, and other team members.
Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.
Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.
We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.
IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.
IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click https://www.eeoc.gov/poster to see that the EEO is the law. Please direct any inquiries to the HR Department email at HR@ibsscorp.com.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Talent Acquisition department at Recruiting@ibsscorp.com
