What are the responsibilities and job description for the Fleet Manager position at IBU Consulting?
Fleet Manager
Milpitas, California, United States
Direct Hire
Job Description :
This role is onsite 5 days a week in Milpitas, CA
The Fleet Manager is responsible for overseeing and managing the operations of Weee! Logistics fleet of vehicles.
The Fleet Manager plays a crucial role in ensuring the efficient and cost-effective use of the company's vehicles, as well as ensuring compliance with all local state and federal safety regulations and maintenance schedules.
Responsibilities :
Fleet Operations Management :
Develops, implements, and monitors plans, policies, and procedures related to the operation of the fleet division.
Manage inventory control to reduce vehicle downtime while ensuring maximum cost containment.
Work with cross functional departments to ensure all invoices are accounted for and paid in a timely manner.
Assess operational needs and makes recommendations for optimal utilization of vehicle assets
Vehicle Maintenance and Repair :
Ensure all vehicles in the fleet are properly maintained and serviced according to manufacturer guidelines and regulatory requirements.
Coordinate and schedule routine maintenance, inspections, and repairs with internal or external service providers.
Work closely with management to identify and report any new damages or abuse of company vehicles.
Timely fleet evaluations and maintenance plans to ensure reliable vehicles are available to meet operational requirements
Cultivate long-term relationships with Fleet vendors
Cost Control and Budgeting :
Provide budget recommendations for fleet operations.
Develop and manage the fleet budget, including forecasting expenses, analyzing variances, and identifying cost-saving opportunities.
Implement strategies to optimize fuel efficiency, reduce fuel costs, and monitor fuel consumption.
Fleet Reporting and Analysis :
Maintain accurate and up-to-date records of all fleet-related information, including service records, vehicle registrations, licenses, and insurance.
Managing vehicle licensure and registration and ensuring compliance of the company with government regulations that have to do with the transportation industry
Generate regular reports on fleet performance, maintenance costs, fuel usage, and other key performance indicators.
Monitor and analyze fleet data, such as fuel consumption, maintenance records, and driver performance, to identify areas for improvement and cost reduction.
Present findings and recommendations to management, highlighting areas where cost savings or process improvements can be made.
Team Management :
Lead and support the Fleet Coordinators / Supervisors to ensure all Fleet related activities are done according to schedule.
Assign responsibilities, set performance goals, and conduct performance evaluations.
Foster a positive and collaborative work environment, promoting teamwork, open communication, and continuous learning
Requirements :
Bachelor’s Degree or equivalent experience. Startup experience is a plus
At Least 5 years of experience working with Last Mile Delivery Fleet managing a minimum of 200 vehicles
Experience using Excel, Google Suite and ability to handle large amounts of data, creating pivot tables, data visualization and make informed decisions
Experience managing multiple sites for fleet operations
Experience with contract negotiations with fleet vendors like Enterprise and Penske etc
Excellent verbal and written communication skills, with proven ability to create partnerships and build consensus across different levels of an organization
Ability to Travel up to 30%
Ability to lift up to 50lbs
Ability to stand for long hours
Ability to work weekends if necessary, during peak season
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