What are the responsibilities and job description for the Executive Assistant position at iBuy?
About iBuy
iBuy is a rapidly expanding retail and wholesale distributor, specializing in consumer electronics, kitchenware, apparel, and more, but always looking to develop new categories and expand our reach. Our mission is to deliver the highest quality products to our customers and satisfy their needs through rapid and responsive services.
A Look at Our Work Environment
Our company culture is conducive to success with open communication and collaboration provided through an open office design. We seek to allow our people to grow by providing autonomy in their work and guidance when it is sought out.
We value our people and their efforts, which is why we have free snack offerings in our kitchen, weekly raffles, quarterly events, and holiday parties.
What You’ll Do
To assist in maintaining the company’s high level of streamlined operations the Executive Assistant will be responsible for reviewing wholesale orders, handling of information requests, report preparation and correspondence. The position requires a high degree of professionalism, diplomacy, and discretion in handling information, initiative, and independence while supporting the CEO on a wide variety of tasks. In adding this value to the team, you will continue to uphold the high standards that iBuy holds for our employees.
Job Responsibilities
- Completes a variety of administrative tasks for the CEO to include, but not limited to: tracking orders and shipments, updating them in the system, and maintaining them in a timely fashion.
- Coordinates and maintains smooth communication efforts between the CEO’s office, internal departments, and senior management.
- Responsible for coordinating logistics, conducting research, preparing reports, handling information requests, and performing clerical functions.
- Prepares invoices, reports, memos, letters, financial statements, and other documents.
- Answers phone calls and directs them to appropriate parties or takes messages.
Job Requirements
- High level of proficiency using Microsoft office including Word, Outlook and Excel.
- Must work well under pressure, excellent organizational abilities, set and meet deadlines, be able to manage several priorities in a day.
- Excellent interpersonal and customer service.
- Must have robust verbal and written communication skills, and attention to detail.
- Must be detail and results oriented and be able to multi-task in a fast-paced environment.
- Ability to handle and maintain the confidentiality of highly sensitive information.
Benefits:
- 401(k)
- Health insurance
- Dental insurance
- Vision insurance
- Life Insurance/AD&D
- Paid time off
Schedule:
- Monday to Friday (9:00am – 5:00pm); flexibility for after hours, doing small tasks from home
Work Location: On-site
iBuy is an equal opportunity employer and considers quality applicants for employment without regards to race, color, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor under federal, state, or local law.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
