What are the responsibilities and job description for the Executive Assistant position at IC Resources?
Austin TX / Full Time / Hybrid / Must be based in Austin or surrounding areas.
Executive Assistant – The CEO’s Right Hand
A fast-growing start up technology company is searching for an elite-level Executive Assistant—someone who doesn’t just manage a CEO’s schedule but anticipates needs before they arise. Think Donna to Harvey from Suits (minus the weird personal relationship): a strategic partner, a problem-solver, and an efficiency machine. This role is for someone who thrives in fast-paced environments, moves at lightning speed, and keeps the CEO operating at peak performance.
What You’ll Do:
Be the CEO’s Strategic Ally
- Learn the CEO’s preferences, tells, and working style to anticipate needs.
- Proactively manage their schedule, emails, and LinkedIn presence, handling correspondence with precision.
- Preemptively solve problems, ensuring the CEO’s day runs smoothly.
- Act as a trusted gatekeeper, filtering distractions and prioritizing key matters.
Drive Efficiency & Productivity
- Research, implement, and optimize AI-driven tools and workflow solutions (e.g., Notion, Slack automation, scheduling AI).
- Identify and introduce efficiency tools that streamline communication, meetings, and operations.
- Lead special projects and process improvements that enhance executive effectiveness.
- Support and execute logistics for company events and team-building activities to foster culture.
Who You Are:
- A proactive force—you don’t wait for instructions, you see what needs to be done and make it happen.
- Highly intuitive—you read between the lines and anticipate what’s needed before being asked.
- Tech-savvy—you have experience with AI-driven productivity tools and love implementing efficiency solutions.
- Ultra-organized—juggling multiple priorities is second nature to you.
- A strong communicator—clear, concise, and always professional in writing and speech.
What You Bring:
- Experience as an Executive Assistant supporting C-level executives.
- Experience in implementing and managing AI and workflow tools like Notion, Slack automation, or similar.
- A track record of problem-solving and improving executive efficiency.
- High energy, resilience, and the ability to operate in a high-performance startup environment.
This isn’t just an admin role—it’s a power position for someone ready to be a game-changer. If you have the drive, intuition, and expertise to keep a CEO at the top of their game, we want to hear from you.
Apply now and be part of something groundbreaking.
Salary : $85,000 - $95,000
