Booking Assistant

Welcome to Icon Concerts, promoters of some of the most extensive tours in comedy today! Icon Concerts, part of the Live Co. umbrella, is a boutique company focused on live comedy shows. At Icon Concerts, we put the artist first and believe in transparency for the consumer. Icon has been ranked top of the global promoters list on Pollstar in each of the last ten years.

Position Overview:

Are you passionate about live events and the entertainment industry? We are seeking a dynamic Booking Assistant to support our Booking Team in a variety of administrative and operational tasks. This role is crucial to ensuring the smooth execution of events and maintaining strong relationships within the live event industry. If you thrive in a fast-paced environment and are excited about contributing to our team’s success, we would love to hear from you! This position is not remote and will require you to work in the office full-time.

Key Responsibilities:

• Administrative Support: Assist the booking department with day-to-day administrative tasks. Including managing schedules, maintaining the confirmation grid for all events, and coordinating between departments.
• Market Research: Identify and research potential target markets for shows, keeping up with industry trends.
• Event Coordination: Facilitate the booking process by managing venue calendars, confirming dates, and handling communications with venues and buyers.
• Contract Management: Aid In the processing and administration of venue contracts, artist agreements, and co-promote contracts.
• Financial Management: Assist in financial arrangements for events, including handling deposits, settlements, tracking expenditures, and managing budget.
• Documentation: Compile and maintain event show folders with essential documents such as contracts, Certificates of Insurance, and final settlement information.
• Event Coverage: Provide on-site support during events as needed, ensuring everything runs smoothly and addressing any issues that arise.
• Artist Relations: Build and manage artist deal sheets, submit offers to agencies/management, and research artist history across various platforms.
• Additional Tasks: Handle other duties as assigned, demonstrating flexibility and a willingness to support various aspects of the booking process.

Qualifications:

• Communication Skills: Excellent verbal and written communication skills, professional phone etiquette, and proficiency in Microsoft Word, Excel, Google Suite, and Dropbox.
• Technical Proficiency: Familiarity with Photoshop or similar programs is a plus.
• Industry Experience: Experience in the comedy industry or talent agencies is highly preferred but not required.
• Interpersonal Skills: Ability to engage positively with colleagues, executives, and industry professionals. Demonstrated skills in organization, problem-solving, prioritization, and handling potentially challenging situations with tact.
• Detail-Organized: Strong attention to detail with the ability to manage multiple tasks, stay organized, and handle last-minute projects effectively.

Why Join Us?

• Impactful Work: Play a key role in executing memorable live events and contributing to our company’s success.
• Growth Opportunities: Gain valuable experience in the live event industry and build connections with industry professionals.
• Supportive Environment: Work in a collaborative and dynamic team environment where your contributions are valued.