Administrative/Accounting Assistant

Locally owned Construction, Development, and Real Estate group is looking for an Administrative/Accounting Assistant to join our team.

This fast-paced position supports all of our office staff, with an emphasis in assisting our accounting department. An ideal candidate for this position will be a team player, self-motivated, and a proactive problem solver.

Position responsibilities and duties include:

· Assist Accounts Payable with the following:

o Manage incoming invoices received by email

o Manage distribution of credit card statements and collection of receipts

o Accurately enter invoices and credit card charges into accounting software

o Track receipt of insurance certificates, subcontractor agreements, and W-9 forms and request missing documents from vendors

· Process changes to ownership with utility companies

· Maintain filing systems, including archiving records at year-end

· Manage and distribute incoming/outgoing mail, deliveries, and packages

· Manage incoming invoices received by email

· Maintain and order office supplies

· Greet and assist clients, vendors, and other visitors as needed

· Maintain client facing areas, insuring conference room readiness and refreshment availability

· Answer incoming calls and direct them appropriately

· Administrative support for all departments, including ownership, as needed.

Position Qualifications:

· Minimum High school diploma or GED required

· Five (5) years of experience in an office environment, providing administrative or accounting support

Demonstrated Skills and Abilities:

· Strong proficiency in Microsoft Office Suite including Word, Excel, and Outlook

· Experience with accounting software preferred

· Excellent written and verbal communication skills

· Excellent customer service skills

· Advanced skills in prioritizing, planning and organization, and the ability to manage completing priorities and shift tasks quickly

· Must be extremely detail oriented and complete tasks accurately

· Must be willing to work in an office. This is not a remote position

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $23 - $26