CAA ICON - Project Executive, Owners Representative

Job Description

A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the industry’s-leading owner's representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues.

With more than 65 sports, entertainment, and public assembly projects and over 2,500 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world. Our experience spans 11 professional sports leagues and has totaled nearly $45 billion over the last 20 years in business. CAA ICON offers world-class service in the areas of feasibility and planning, project management, consulting, and beyond.

The Role

As an executive, you may be assigned to multiple venue development projects. You will manage the day-to-day project implementation by CAA ICON, including direct management of all staff including but not limited to the Project Director, Project Controls Manager, Project Field Manager, and Associate Project Manager/Project Coordinator.

Responsibilities

• Oversight of the management of project design, construction and other Owner direct contracts on behalf of the client, typically including the architect’s agreement, construction contract, and consultants such as traffic study, survey, geotechnical, third party testing and FFE.
• Track Project Budget and Schedule compliance.   
• Conduct regular meetings with the Client’s representative(s) on the status of the Project Budget and Schedule, including any pending issues that may impact either.  Prepare and obtain Client signoff on approval letters reflecting any changes to the Project Budget, Schedule and Program. 
• Establish solid working protocol with the ICON staff as well as the staffs of the design team, construction team and other key consultants.  
• Assure a positive working environment for the entire Project Team to mitigate issues that might interfere with the ability of the Project to be successful. 
• Ensure that a comprehensive monthly report is prepared and submitted to the client in a timely fashion.  Confirm form and content of such report with the Client. 
• Responsible for finalizing the construction costs, including the review and negotiation of the Guaranteed Maximum Price (GMP) for the Project. 
• Develop and manage RFP process for subconsultants and vendors
• Establish and attend regular Owner / Architect / Contractor meetings for the project pertaining to monitoring schedule, submittals and RFIs, Change Order reviews and quality control.
• Manage the work of the design team to ensure that the team is focused on their task and making the necessary commitment to achieve the predetermined delivery dates, scope and budget with high quality work product, in both the design and construction phases
• Ensure the oversight and monitoring of the daily progress of actual construction and quality control on the job site. 
• Ensure the monitoring and tracking of the use of any allowances or contingencies, whether used by the contractor and/or the Client.
• Assist in analyzing all change order requests and additional service requests.  Respond in a timely fashion to delay notices, time extension requests, and submitted change order and/or additional service requests.   Engage others as required to understand the change and its cost implications in order to negotiate terms and conditions with the contractor and/or design team before the work is performed.   
• Monitor the status of construction submittals, both when received from the contractor and returned by the design team.
• Ensure the establishment of the final listing of necessary FFE equipment and products and develop a schedule for procurement, delivery and installation, as required. 
• Assist the Client in obtaining necessary government and league approvals, permits, entitlements, etc.  Monitor the contractor’s progress in obtaining a Temporary Certificate of Occupancy (TCO) and final Certificate of Occupancy (CO).  
• Monitor the ICON staff with respect to workload and capabilities.  Assure that ICON staff has appropriate office space on site to work efficiently and within an environment suitable for our employees. 

Requirements

• Bachelor’s degree in construction or engineering or 12-15  year’s relevant experience in the construction or a related services industry
• Advanced Microsoft Excel skills including the use of complex functions, various formatting techniques, database sorting/filtering and overall creativity when assembling, analyzing and presenting data
• Exceptional communication and organizational skills.
• Multi-tasking and the ability to problem solve and master new concepts and ideas in a short period of time.
• Detail-oriented, organized in thought, process and action as well as creative, analytical and collaborative.

Compensation

The annual salary for this position is in the range of $170,000 - $232,000 and is located in Denver, CO. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

At CAA ICON, we offer competitive compensation and benefits package:

• Medical, Dental, Vision Insurance
• 401K Plan 
• Paid Vacation / Holidays 
• Paid Sick Time
• Flexible Spending Accounts (Health Care and Dependent Care)  
• Voluntary Life Insurance
• Telemedicine 
• Paid Parental Leave and Other Paid Leaves of Absence
• Adoption Benefits
• Educational Assistance
• Mental Health Resources
• Employee Assistance Plan

The anticipated closing date is on or around 4/1/2025

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Salary : $170,000 - $232,000