What are the responsibilities and job description for the Administrative Assistant position at ICONMA?
Our Client, an Automotive Manufacturing company, is looking for an Administrative Assistant for their Memphis, TN location.
Responsibilities :
- Process field scrap documents
- Input layered audits into weekly tracker
- Input employee communication tracker
- Create and maintain supervisor employee files
- Collect and distribute mail
- Answer phone calls and direct messages, as required
- Process FedEx dealer documents and delivering on plant floor
- Processing of checking Mark Outs for proper completion
- Updating daily huddle up slide decks
- Process request to Shippers
- Working the Inbound TWI’s and processing Manual ASN’s (Advanced Shipping Notices or Inbound Purchase Orders)
- Process and manage X-Transfer request to other facilities
- Respond to RFI’s and Field Wires and create PC82 to ship parts when requested
- Review and update Scrap and VPI reports as needed
- Research and correct Scat Tag issues
- Verify locations are setup correctly on IIPAA and make pallet moves and adjustments accordingly
- Investigating various Vendor inventory issues and closing the loop with regards to identifying countermeasures and satisfying the financial aspects for our customers.
- Calculate and post the Paragraph 71 overtime equalization report
- Post Local Seniority List
- Post notifications throughout facility
- Distribute weekly SCAT tag report
- Track and distribute 10-minute audit compliance
- Track and distribute finished product audit compliance
- Run employee report cards
- Create Monthly zero claim quality awards
- PSRB Minutes
- Post PSRB Minutes on Level II BPD Boards
- Post weekly Seniority report
- Audit of No Blip-JIT to flex chart compliance
- Create file folders, and perform general filing
- Send FedEx letters to employees
- FedEx access must be provided to Administrative Assistant
- Monitor and fulfill general stationary supply requirements / requests
- Process all SAP requests
- Administrative Assistant to be set-up as Purchaser
- Maintain and distribute salaried organizational chart
- Assist leadership team members, as required
- Assist with and / or complete ILM requirements
- Maintain and utilize administrative tools to support pull systems
- File transportation paperwork (bill of lading)
