What are the responsibilities and job description for the Assistant Bursar position at Idaho College of Osteopathic Medicine?
The Assistant Bursar supports the Bursar through a broad array of student account duties including student billing, financial aid disbursements and refunds, and a variety of payment options. This position provides consistent delivery of services and information and will be responsible for working directly with ICOM students to support them in managing their student financial accounts. This position will use a Student Information System (Sonis), a Financial Accounting System (Intacct), Department of Education Financial Student Aid systems, Transact eRefund and payment portals and other sources to retrieve information for program management and reports to support student financial processing.
- Receives and receipts a variety of payments and other cash and cash-related transactions; verifies and posts to appropriate accounts.
- Maintains and balances daily account activity.
- Assists with reviewing bills and financial aid awards in the Student Information System.
- Communicate with students regarding the student billing process and payment options.
- Enters transactions into the SIS and Accounting ledger.
- Research records in multiple formats.
- Reviews negative balance for student refunds.
- Assists in preparing semester billing.
- Prepares invoices for 3rd party invoices.
- Perform soft collect outreach to students to assist with completing paperwork and payment options.
- Work collaboratively with staff from other ICOM offices.
- Create, maintain and distribute reports to follow up on students with an outstanding balance.
- Assist in updating publications, standardized letters, manuals, and forms used in student billing administration.
- Attend required trainings to learn and maintain required skills to perform all duties for Assistant Bursar.
- Other duties as assigned.
Supervisory Responsibilities:
- None
- Bachelor’s degree, from an accredited institution, in accounting or business management or equivalent experience.
- A minimum of two years of non-profit accounting experience with responsibility processing transactions, posting into the general ledger and subledgers as well as performing month and year end processes.
- Intermediate (or higher) experience with Microsoft Excel, to include pivot tables or v-lookups to summarize data and compare data sets.
- Experience with recording activity on monthly investment account statements.
- A team player who values collaboration and mutual respect for others.
- Able to provide support during periods of increased work volume to maintain accounting flows necessary for day-to-day operations.
- A self-starter with the ability to organize and prioritize competing workloads in a timely and effective manner.
- Understands overall financial transactions and chart of accounts.
- Excellent analytical and problem-solving skills with the propensity to research issues on their own.
- Demonstrated ability to organize, prioritize tasks and maintain accurate and complete records.
- Ability to analyze data and troubleshoot variances.
- Able to effectively develop written accounting procedures and financial reports as needed.
- Effective oral and written communication skills with strong team orientation.
- Proficient in Microsoft Excel and Word applications.
- Working knowledge of Apple/Mac software and applications is a plus.
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick, Holidays, Winter Break)
- Family Leave
- Short Term & Long Term Disability
- Tuition Reimbursement
