What are the responsibilities and job description for the EXECUTIVE ASSISTANT position at IDAHO FALLS COMMUNITY HOSPITAL LLC?
Job Details
Description
Idaho Falls Community Hospital is looking for an Executive Assistant join our team!
JOB SUMMARY: Provides administrative support to executive level officers by scheduling, planning, reminding and organizing. Is the main point of contact to external and internal inquirers, and screens, prioritizes and assists those seeking the executive level staff. Is a consistent presence at required Board and executive meetings by planning, taking minutes, and distributing materials necessary for effective discussion and action. Assists executives in projects by assignment and is a resource to administrative personnel.
BENEFITS:
Taking care for our community starts with taking care of our own team. Idaho Falls Community Hospital is proud to offer its employees competitive and comprehensive benefit packages. Benefits include:
- Medical, Dental and Vision Insurance
- Paid Time Off (vacation, holidays and sick days) and Medical Paid Time Off
- Retirement Plans (401K with up to 6% match)
- Earned Quarterly Bonus Program
- Education Reimbursement Program
- Discount for medically necessary procedures performed at Idaho Falls Community Hospital and Mountain View Hospital
Please note benefits are based on eligibility according to full-time, part-time or PRN status classification.
DUTIES AND RESPONSIBILITIES:
- Provides expert secretarial and administrative support of a non-routine and confidential nature, ensuring that the department operates in an effective and timely manner.
-
- Types correspondence and reports as requested.
- Transcribes dictation when requested.
- Performs special projects in spreadsheet and/or work processing.
- Prepares notebooks, manuals and copies of handouts for distribution.
- Administrative support on an executive level with the ability to prioritize projects and mange office in an efficient manner.
- Coordinates meetings, appointments and other duties as assigned by the Administration.
- Prepares and processes reports that originate with the administrative team as well as responses to outside requests.
- Performs typing/composition of general correspondence.
- Maintains all general and confidential files and contracts.
- Assist in physician recruitment efforts by arranging site visits, including all travel and itineraries.
- Assures all Board meetings are held in accordance with the Board of Directors Bylaws.
- Takes minutes for the regular business session and confidential executive session of the Board of Directors. Assures the confidentiality of materials distributed and utilized during such meetings.
- Plan and organize various retreats including Board / Medical Executive Committee (MEC) / and leadership groups. This includes hotels, travel, meals and activities.
ABOUT IDAHO FALLS COMMUNITY HOSPITAL:
At Idaho Falls Community Hospital, helping our community get better is our number one priority. We are committed to providing compassionate, emergency care 24 hours a day, 365 days a year. Idaho Falls Community Hospital is proud to have a state-of-the-art Emergency Department, a stroke and diagnostic cardiac center, and a trauma center.
Our work environment is collaborative, purpose driven and people centric. Our culture is unique and it is what makes people excited to come to work each day. If you are looking for a career where you can make a difference, we have a place for you on our team.
Qualifications
Education/Certification: B.S. Degree or Associates Degree in business or related field is desirable.
Experience: Five-year experience as an Administrative Assistant may serve to meet the educational requirement.
Equipment/Technology: Must possess knowledge and proficiency in the use of computers (and all standard software programs) and other typical office equipment.
Language/Communication: Must demonstrate strong written and verbal communications skills.
Mathematical Skills: Basic
Mental Capabilities: Must have the ability to prioritize multiple and completing tasks.
Interpersonal: Will posses’ excellent interpersonal skills when dealing with external or internal inquirers.
Performance: Must be adaptable, flexible and able to work in a fast-paced environment.
