What are the responsibilities and job description for the Executive Assistant for Associate Laboratory Director for Nuclear Science & Technology position at Idaho National Laboratory?
Idaho National Laboratory (INL) is seeking an Executive Administrative Assistant in the Nuclear Science and Technology (NS&T) directorate. Our team works a 9x80 schedule located out of our Idaho Falls facility with every other Friday off.
The Executive Administrative Assistant will be providing professional administrative support and manage general office tasks for the Associate Laboratory Director and direct reports. The position will work in direct coordination with NS&T directors, managers, and reporting staff. The position will also work INL's senior leadership team and others. The roles require the capability to independently review, prioritize, delegate, or act upon organizational requests with minimal direction and with the highest degree of quality. The successful candidates will work independently and as a team member, exhibiting creativity and ingenuity to resolve complex problems within their area of responsibility. A high level of business acumen and confidentiality is essential, and they must quickly and effectively process, comprehend, and respond to critical information related to the team's mission and vision.
Responsibilities Include :
- Strategically prioritize and coordinate, and deconflict the Deputy Laboratory Director's schedule and time commitments, including arranging complex travel arrangements and related expense reports while following required policies and procedures.
- Coordinate closely with leadership and staff to determine priorities, ensuring completion and significantly contributing to the achievement of organizational milestones, laboratory goals, and objectives. Identify and track action items to completion and at the highest level of accuracy for the Deputy Laboratory Director and assigned staff.
- Initiate and respond directly to administrative responsibilities, addressing and resolving problems and inquiries, and complete requests by researching, compiling, and summarizing data, utilizing extensive knowledge of organizational policies and structure.
- Monitor a broad spectrum of business functions and independently review actions, resolve issues, and escalate significant matters to the appropriate management level. Utilize extensive personal knowledge and experience to interface with all levels of management and personnel, effectively executing administrative functions.
- Organize and execute routine and non-routine meetings and special functions / events, including the preparation of logistics and deliverables.
- Prepare, coordinate, and provide oversight for deliverables (correspondences, reports, materials, laboratory documents, etc.) issued by the Deputy Laboratory Director, reviewing and editing for format and appropriate content, and ensuring high-quality output.
- Complete acquisition of materials and services, following required guidelines. Complete property inventories.
- Maintain confidentiality and security of administrative and technical information, including sensitive data, following company policies.
- Proactively mentor and provide guidance to junior administrative staff, fostering their professional development and ensuring their alignment with organizational standards. Assist in hiring, training and mentoring of administrative team members.
Minimum Requirements :
Job Information :
Benefits and Relocation
INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation's nuclear and renewable energy, national security, and environmental missions.
INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.
INL Vision
Our vision is to change the world's energy future and secure our nation's critical infrastructure.
Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.
Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply.
Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.
INL does not accept resumes from third party vendors unsolicited.
Salary : $29 - $49
