Administrative Assistant 2, TRIO Veterans Programs (2681)

Administrative Assistant 2, TRIO Veterans Programs (2681)
Pocatello - Main

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Please note: This is a limited-service position.

The continuation of the appointment is determined by the availability of funds such as grants, alternative funding sources and/or time frames such as pilot projects, alternative funding sources or program termination.

Job Description

To perform complex secretarial, office administration, and public relations assignments; perform related work.

The successful candidate will perform complex secretarial duties, office administration, create and maintain collaborative relationships with veteran connected community partners, public relations, marketing, communication with internal and external partners; perform related work.

Key Responsibilities

• 
  Perform high-level secretarial duties, frontline management and support for a federal grant program, major role in coordinating administrative activities, frequent contact with leadership team members in the unit, frequent coordination and communication with external stakeholders.
• Responsible for all employee documentation including PR’s/EPAF’s and maintaining federal requirements for Grants & Contracts Time & Effort reports.
• Take meeting minutes/review all meeting minutes and organize schedules including facilitation of resources for outreach events for all staff working on the grant; enter and assist in maintaining student information in grant related database; assist leadership team members in completing reports.
• Create and maintain grant related outreach materials and the website in compliance with university marketing guidelines; coordinate with external partners to feature veteran related community events and resources and track referral sources of incoming participants from community partners to assist with efficient recruitment.
• Coordinate program and staff travel including sophisticated coordination between multiple outreach locations and across different grant allocations, utilizing state and federal guidelines.
• Maintain and allocate P-card and Travel-card purchases, provide financial reconciliation support for team members when needed.
• Work independently and use discretion in producing and applying policies and procedures; responsible for the research, organization, and compilation of materials for administrators use in problem resolution.

Minimum Qualifications

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception.
• Researching, compiling, and summarizing data for reports.

Experience:

• Interpreting, applying and explaining complex information such as regulations, policies or services.
• Independently solving problems/performing liaison activities in a work setting.
• Coordinating activities requiring complex arrangements.

Specialty Items

Some positions at ISU may require one or more of the following qualifications.

Good knowledge of:

• Legal terminology.

Some knowledge of:

• Financial record keeping.

ISU minimum for this classification is $17.85/hour. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. To be considered for this opportunity, apply on or before January 7, 2025. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Posting Number: req2391
Type: Working 12 months per year
Position: Limited Service Classified Staff
Division: Office Of Academic Affairs

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

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