Assistant to the Bid Estimator/Project Manager

About Us:

At Idaho Traffic Safety, we are dedicated to enhancing road safety and infrastructure across Eastern Idaho and Western Wyoming. As a trusted leader in traffic safety solutions, we are looking for a proactive and organized Assistant to the Estimating Manager to join our growing team. This is a full-time, long-term position offering some flexibility in scheduling, ideal for someone who thrives in a dynamic, collaborative environment.

Job Overview:

This role will work closely with the bid estimator/project manager to support multiple traffic safety projects. This role involves tracking project timelines, managing materials, assisting with billing and follow-ups with contractors, and coordinating the procurement of supplies. The ideal candidate will be detail-oriented, a strong communicator, and capable of managing several tasks at once in a fast-paced work environment.

Key Responsibilities:

• Project Coordination: Assist the Estimator Manager in tracking project progress, materials, timelines, and schedules.
• Billing and Follow-ups: Help with invoicing, billing tasks, and ensuring timely follow-ups with contractors and suppliers.
• Communication: Act as a liaison between co-workers, contractors, suppliers, and supervisors to ensure seamless project execution.
• Material Ordering: Assist in ordering supplies and materials required for traffic safety projects, ensuring timely delivery.
• Record Keeping & Documentation: Maintain organized records of materials, project budgets, and project-related communications.
• Scheduling: Support the scheduling of team meetings, site visits, and project deadlines to keep everything on track.

Required Skills & Qualifications:

• Strong Organizational Skills: Ability to manage multiple tasks and projects with attention to detail.
• Excellent Communication Skills: Strong verbal and written communication skills for interacting with team members, contractors, and suppliers.
• Attention to Detail: Precision in managing project schedules, billing, material orders, and documentation.
• Project Management Support: Experience assisting with project coordination and task management.
• Computer Proficiency: Comfortable using Microsoft Office Suite (Excel, Word, Outlook) and project management tools.
• Customer Service: Professional interaction with contractors, vendors, and co-workers to ensure smooth operations.
• Adaptability: Ability to handle shifting priorities and thrive in a changing work environment.
• Problem-Solving Skills: Ability to anticipate challenges and proactively resolve issues as they arise.

Preferred Qualifications:

• Experience in the construction or traffic safety industry.
• Familiarity with traffic safety materials and equipment.
• Previous experience managing relationships with contractors and suppliers.

Position Details:

• Work Hours: This is a full-time, long-term position with an expected workweek of 35 hours. There is some flexibility with scheduling, making it an ideal role for someone seeking work-life balance.
• Benefits: Competitive salary, health benefits, and opportunities for growth and advancement within the company.
• Pay DOE $17.00 per hour

Why Join Us:

• Stability: A long-term, full-time position with a consistent, flexible work schedule.
• Growth Opportunities: Professional development and training to help you grow within the industry.
• Supportive Team: Work with a dedicated team focused on delivering quality and safety in traffic infrastructure.
• Competitive Pay & Benefits: Enjoy a competitive salary along with health benefits and paid time off.