What are the responsibilities and job description for the Administrative coordinator position at IDEA Public Schools?
Description
Role Mission : IDEA Administrative Coordinators provide clerical support to the principal(s), so that the principal can maximize his / her time due to reliable, efficient administrative support.
By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality.
What We Offer
Compensation :
Compensation for this role is set at an hourly rate ranging between$18.49for 0 years of experienceand$23.11.
Other Benefits :
We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse / domestic partner and children.
Some of the special benefits we offer at IDEA include :
- Paid Family Leave : Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
- Tuition Reimbursement : Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
- Employer-Paid Mental / Behavioral Health : 5 face-to-face counseling sessions within a year, unlimited 24 / 7 telephonic counseling, and other work-life services available at no cost.
Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and an employer paid 403(b) retirement matching of up to 4% of your annual compensation.
IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.
What You Bring Competencies
Qualifications :
- Education : High school diploma required, associate or bachelor's degree preferred
- Experience : 2 years’ experience working in an administrative support position
Knowledge and Skills :
- Familiarity with Microsoft Office
- Proficient keyboarding skills
- Effective organization, communication, and interpersonal skills
- Exceptional organizational skills
- Ability to follow written instructions
- Experience working in an administrative support position
- Ability to think proactively and work with minimal direction
- Ability to pleasantly communicate with all levels of staff and the public
What You’ll Do Accountabilities
Responsibilities
- Manage principal’s correspondence, including answering incoming phone calls, emails, and letters
- Plan, prepare, and update principal’s calendar
- Schedule events and plan logistics for meetings
- Reconcile credit cards and prepare monthly expense reports
- Arrange substitute coverage and provide daily orientation for substitutes on attendance taking, lesson plans, emergency preparation, and daily schedule
- Cover the front office during receptionist lunch breaks or vacancies
- Provide supervision during lunch / recess duty
- Complete duty assignments during school dismissal (may include walker escorting, bus loading, car-rider loading, front office phone communication)
- Call families of absent students each day
- Call families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volume
- Coordinate with campus leaders and grade level team leaders to ensure regular family communications occur through newsletters, social media, and school events
- Onboard new students and families throughout the year as needed on behalf of principal
- Prepare and manage employee break and supply rooms (may include organizing, decorating, restocking, or cleaning as needed)
- Receive deliveries and enter intopurchasing system to ensure accurate and timely vendor payments
- Complete other duties as they arise or are needed by the principal
We look for Team and Family who embody the followingvaluesand characteristics :
- Believes and is committed to our missionand being an agent of change : that all studentsare capable of gettingto and through college
- Has demonstrated effectiveoutcomes and results, and wants to be held accountable for them
- Has a propensity for action, willing to make mistakes by doing in order to learn and improvequickly
- Works with urgency and purpose to drive student outcomes
- Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
- Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
- We believe in education asa professionand hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students
Last updated : 2024-11-19
Salary : $23 - $5,250
