Office Administrator

Join a dynamic local team and help change the future of thousands of species around the globe.

Local conservation organization (IDEA WILD) with global impact seeks Office Administrator & Communications Manager. Biodiversity is the foundation of human existence and has provided humankind with healthy ecosystems, food, fiber, pharmaceuticals, pollination, and peace of mind for thousands of years. Planet Earth is now experiencing a loss of biodiversity. IDEA WILD works to equip, empower and activate the world’s most promising environmental leaders to grow and strengthen the movement to conserve the planet's biodiversity. Our collective future depends on it. Those inspired to fulfill their passion in service of a global mission are encouraged to apply.

JOB SUMMARY

• Office administration and communications management to ensure effective organization and program function while excelling as a member of a dynamic team
• Responsibilities toggle between ongoing routine tasks (year-long) and specific additional tasks for fundraising events (3-5 times a year)
• Coordinating between Program Director, Grants Administrator, Administrative Assistant, volunteers, and Review Committee to ensure smooth operations of the organization.
• Requested availability (during regular business hours):
• 20 -25 hours per week, flexible
• Availability to work in person 1-2 day per week and in your own workspace the rest of the time (this is a hybrid position)
• Some evenings and weekends (for fundraisers or presentations)
• Salary: $20- $25/ hour - new hires typically start at beginning of salary range
• On-the-job training is provided. We are looking for the right person with the desire to be a part of our small and impactful team. If you think this is you, we’d love to hear from you!

PRIMARY JOB FUNCTIONS

• Management and organization of IDEA WILD’s emails
• Processing/management of incoming applications, and e-communication with global applicants
• Processing/tracking of incoming donations from multiple platforms and event revenue, and e- or written communication with U.S. donors
• Database entry and management for applications/projects, donors, donations, events, and equipment-for-donation inventory
• Event preparation support, audience/sponsor registration tracking, and serving as staff at events as needed (some are out of town)
• Coordination of mailings for annual membership, holiday, and event promotion
• Preparation and distribution of electronic annual report
• Generating new website content and keeping site updated (technical help available)
• Creation of e-newsletters (~ 6x/year)
• Create content for and oversee volunteers who manage social media platforms (Facebook & Instagram)
• General office management, including updating written Standard Operating Procedures (SOP) and letter templates; managing staff meeting agendas, calendar, and task lists; maintaining office supplies and oversight of paper, electronic and stored record, including data backups
• Onboarding new employees and running monthly payroll
• Assisting Director, Grant Administrator/Purchasing Manager and volunteers/interns as needed

PREFERRED KNOWLEDGE/SKILLS/ABILITIES

• The ideal candidate would possess the following:
• Excellent organizational skills and written communication skills
• High attention to detail and time-efficiency and excels as a member of a dynamic team
• Cheerfully self-motivated, able to track and prioritize both one’s own work and meet organizational needs
• Applicable experience with IT, computers, platforms, programs, and other applications
• Proficiency in Microsoft Word and Excel
• Experience with Gmail and Google applications
• Experience with Mailchimp
• Experience with databases (Airtable preferred)
• Ability with basic bookkeeping procedures and mathematical problem-solving for donation tracking
• Relevant nonprofit or conservation related experience

TO APPLY

• Submit the following materials to joni@ideawild.org:
• Cover letter, including Statement of Interest
• Resume and three references

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• Do you have the ability to meet in the Fort Collins office twice per week (weekdays, business hours)?
• Do you have experience with databases/database management?
• Do you have experience in biodiversity conservation and/or non profit work?
• I acknowledge that this office space houses 2 small friendly family dogs, and would like to move forward with the application process.

Work Location: Hybrid remote in Fort Collins, CO 80521

Salary : $20 - $25