Engineering Team Operations Assistant

Job Summary
We are seeking a detail-oriented and proactive Engineering Operations Assistant to support our Environmental Engineering Team. The ideal candidate is someone who wants to be part of a team and who is not afraid of a challenge. This role involves collaborating with members of the Engineering Team, outside contractors, clients, and regulatory officials.

Key Competencies

• Communication Skills: Ability to communicate effectively with clients, contractors, owners, and internal teams, ensuring clarity and consistency in all project communications.
• Organization & Time Management: Strong organizational skills with the ability to manage and prioritize multiple tasks, ensuring deadlines are met and projects stay on track.
• Problem Solving: Ability to identify roadblocks or issues in the project documentation process and implement effective solutions to keep projects moving forward smoothly.
• Attention to Detail: A strong focus on accuracy, ensuring that all project paperwork is thorough and adheres to specific requirements, avoiding errors that could delay progress.
• Compliance Knowledge: Familiarity with legal, regulatory, and safety requirements in construction and project management, ensuring the project meets all necessary standards and guidelines.
• Collaboration: Team-oriented, with the ability to work seamlessly with various stakeholders, contractors, and internal teams to foster a cooperative work environment and meet project objectives.

Skills Needed

Communication Skills:

• Clear and concise verbal and written communication.
• Ability to tailor communication style to different audiences (contractors, clients, internal teams, etc.).
• Active listening skills.
• Conflict resolution and negotiation.
• Professional email and document correspondence.

Organization & Time Management:

• Task prioritization and scheduling.
• Ability to track and monitor multiple project timelines simultaneously.
• Effective delegation and follow-up.
• Strong attention to deadlines and goal-setting.

Problem Solving:

• Analytical thinking to identify problems and potential solutions.
• Ability to stay calm under pressure and manage unexpected issues.
• Troubleshooting issues with documentation, compliance, or project processes.
• Decision-making skills based on data and available resources.
• Conflict resolution skills to address and resolve team or contractor challenges.

Attention to Detail:

• Thorough proofreading and document review.
• Accuracy in data entry and record-keeping.
• Ability to spot inconsistencies or errors in project documentation.
• Organizational systems to maintain clear and accurate records.
• Precision in interpreting project requirements and regulations.

Compliance Knowledge:

• Familiarity with construction industry, and willingness to learn.
• Ability to interpret legal and regulatory documents and apply them to project processes.
• Ensuring all project documentation meets legal requirements and best practices.

Collaboration:

• Teamwork and cooperation with colleagues, contractors, and stakeholders.
• Cross-functional communication with other departments (e.g., accounting, engineering & operations teams).
• Ability to coordinate and manage multiple parties in a fast-paced environment.
• Flexibility and adaptability to work with diverse groups of people.
• Building and maintaining positive working relationships across teams and with external parties.

Qualifications

• Proficiency in CAD software, particularly AutoCAD is a plus!
• Experience the complete Microsoft Office 365 Suite, including Microsoft Access.
• Excellent communication, conflict management, and negotiation skills.
• Ability to manage time effectively and maintain organizational skills in a fast-paced environment.

Responsibilities

• Assist in project scheduling and coordination.
• Collaborate with team members to ensure effective communication related to all aspects of projects.
• Maintain organized documentation and records related to project development, proposal/contract development, submittal of documentation to clients and regulatory agencies.

Job Type: Full-time

Pay: $21.80 - $22.64 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime
• Weekends as needed

Work Location: In person

Salary : $22 - $23