What are the responsibilities and job description for the A/P - A/R Associate position at Ideal Tridon?
Purpose: Performs a variety of accounting tasks. Performs accounts receivable functions including billing, processing of invoices, collection of invoices, and record keeping.
Work Schedule: 8:00 am -4:30 pm Monday through Friday (on-site)
Respective Duties
- Monitors payments from customers to ensure they are received when due and according to credit terms.
- Prepare daily deposit, code checks with customer #.
- Post check deposit to Macola-CTN.OCA, TOT, SMY & WES
- Post ACH Credit to Macola- Wesanco, Wesanco TN, Florida Strut, Versabar, Foster, ZSI & Hydra-Zorb.
- Accurately maintain customer balances which include tracking and recording all invoices/ payments/charges. Reconciles customer accounts and researches any discrepancy.
- Facilitates the resolution of customer disputes related to account balances. Work with customer service to obtain credit memos, RMA, pricing corrections and POD. Research AR payments misapplied.
- Update AR aging report with collection status.
- Answer department calls & route to appropriate staff, take messages if needed.
- Maintain reports as required for periodic and year-end financial statements.
- Maintain proper back up files (PDF) for research and reference.
- Support internal and external audits.
- Ensure the completeness and accuracy of data on accounts.
- Multi-task and work under time constraints.
- AR Collections: Email payment request & Updating AR Note for customer accounts in Pulse. Call customers for payment status.
- Processing credit card payments.
- Support mail processing of ARAP & AR mailbox.
- Process customer contact update request for all 6 locations.
- Cross train with AP Clerk. Support AP for Wesanco La Mirada & Smyrna TN Strut
- Request invoices & POD copies from Suppliers.
- Post all Invoices, with PO & Non-PO
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Post manual check request-Payroll.
- Resolve supplier invoice variances.
- Customer Invoice copy request
- Customer statement request
- Vendor maintenance: setup, address changes, phone number updates, payment terms
- Support matching Invoice & packing slips.
Essential Qualifications
- High School diploma or G.E.D. equivalent
- 2 years accounts receivable minimum
- Working knowledge of Microsoft Suite (i.e. Word, Excel, Outlook)
- Experience with automated accounting system (ERP system-Macola)
- Experience in a related job and working in an office environment
- Discretion and trustworthiness due to frequent contact with confidential material
- Solid communication skills-Verbal and written.
- Attention to detail and accuracy.
- General understanding of accounting practices and principles.
- The successful candidate will be a self-motivated and dynamic team player who is able to meet the demands of a growing business environment.
- Bilingual preferred (Spanish)
