Project Coordinator Corporate Governance (E5883)

Job Summary
The overall purpose of this position is to support the timely and effective work of the IEEE Corporate Governance team and its Senior Director. Specifically, this individual will provide the coordination, support and effective execution of assigned tasks while managing projects for Corporate Governance. Corporate Governance is a highly visible department that supports the IEEE Board of Directors, various Committees of volunteer leaders, and their related processes. The team supports the operations related to Board committees and ad hoc committees' administration and meetings. The individual must be able to act independently, possess good judgement, and discern and maintain a strict level of confidentiality. This is a complex, detail-oriented, sensitive, collaborative, and fast-paced support function that requires strong project management skills.

This role reports to the Sr. Director, Corporate Governance and will have indirect oversight from other Corporate Governance managers based on project assignments. This individual has the authority to sign for up to $10,000 in budgeted funds without supervisory approval, including meeting planning and related costs, volunteer travel costs, and expenditures related to the IEEE Board of Directors and Committees.

As a member of the Corporate staff, this individual must be a valued participant and work comfortably with the highest management levels, both within and outside of IEEE.

Key Responsibilities

• Supports and coordinates projects and meetings as assigned from each of Corporate Governance’s functional areas: Governance Committee; Board of Directors; Assembly; Nominations & Appointments; Ethics and Member Conduct; and Elections; track deadlines and assist with follow up
• Develop and edit agendas, minutes, reports, presentations, correspondence, and other documents.
• Assist coordinate Board, Committee, and Working Group surveys.
• Reconcile and approve expense reports
• Conduct research on governing documents, best practices, industry standards, benchmarking, operations, and governance
• Manage other activities and projects as assigned to accomplish the Sr. Director and organization’s goals
• Coordinate staff meetings and development activities; supports Senior Director in preparation for staff and other meetings

Qualifications Education

• Bachelor's degree or equivalent experience Req

Work Experience

• Less than 2 years Pref
• Less than 2 years Pref

Skills and Requirements

• Ability to independently solve problems using established procedures, policies, objectives, and common sense approaches
• Must be able to balance multiple tasks and priorities and to work both independently and in a team setting with minimal supervision
• Demonstrated ability for effectively and efficiently working with and supporting committees/groups for high-impact results
• Excellent interpersonal skills and must be able to collaborate with cross functional teams while also working on self-managed projects
• Must be able to take the lead and work on multiple projects concurrently in a deadline-oriented environment, be able to handle sensitive, confidential information, and ensure that there is good coordination between project stakeholders.
• The individual must have excellent verbal and written communication and motivational skills to enable and empower volunteer committee efforts in support of assigned projects.
• Excellent organizational skills, ability to manage several projects simultaneously and be comfortable working under tight deadlines
• Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters
• Must be a technologically savvy knowledge worker. Specific technology knowledge and experience needed to produce the desired outcomes includes MS Office Suite products (especially MS Word, Excel, and Powerpoint) and proficiency in Google-related applications.

Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Job: Administration

Primary Location: United States-New Jersey-Piscataway

Schedule: Full-time

Job Type: Regular

Job Posting: Jan 29, 2025, 8:35:31 AM