What are the responsibilities and job description for the Payroll Tax Specialist position at IES Communications?
General Job Description
As a Payroll Tax Specialist, you’ll provide subject matter expertise and guidance across various areas of payroll tax. Your responsibilities include understanding labor and employment tax regulations, federal, state, and local tax legislations, reciprocity rules, multi-state taxation, garnishment compliance, tax treatment for different types of earnings and deductions, and process adjustments for W-2s and W-2c’s. A Payroll Tax Specialist manages employer and employee tax contributions and reconciliations in an organization. The role reports to Director of Payroll and is critical to ensuring the organization is compliant with tax legislation.
Job Duties And Responsibilities
Required Attributes:
IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2023 fiscal year ending September 30, 2023, IES produced over $2.3 billion in revenue and employed over 8,400 employees at over 129 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.
From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.
Our commitment to our employees is reflected by our actions:
Additional Data
PLEASE NO AGENCY CALLS.
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.
EEO & Affirmative Action
The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.
View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement
View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster
Disability Accommodation
IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.
Right to Work
English
Spanish
As a Payroll Tax Specialist, you’ll provide subject matter expertise and guidance across various areas of payroll tax. Your responsibilities include understanding labor and employment tax regulations, federal, state, and local tax legislations, reciprocity rules, multi-state taxation, garnishment compliance, tax treatment for different types of earnings and deductions, and process adjustments for W-2s and W-2c’s. A Payroll Tax Specialist manages employer and employee tax contributions and reconciliations in an organization. The role reports to Director of Payroll and is critical to ensuring the organization is compliant with tax legislation.
Job Duties And Responsibilities
- Properly configure payroll taxes for each division in Spectrum/UKG software.
- Set up electronic services for depositing and filing payroll taxes online and through Spectrum
- Set up and gain access to clients’ tax accounts on state agency websites.
- File monthly, quarterly, and annual payroll tax forms.
- Researching and resolving payroll tax notices in a timely manner.
- Responsible for accurate and timely withholding, unemployment and local payroll tax registrations with agencies.
- Prepare data exchanges with Tax Agencies.
- Manage several tax projects simultaneously.
- Coordinate with our software support staff as necessary.
- Coordinate with the Payroll and Implementation Team regarding payroll tax issues, including account registration, tax deposits, and filing of payroll tax forms as needed.
- Keep up-to-date on latest developments as they affect tax regulations and policies.
- Serve as the subject matter expert to interpret federal and state regulatory requirements, resolving complex tax, withholding, garnishment, leave/disability, and wage/hour issues for payroll processing.
- Some travel required (less than 10%)
Required Attributes:
- Highly organized and detail-oriented with an ability to handle multiple tasks
- Superior work ethic, integrity and self-motivation
- Identifies possible solutions to a variety of technical problems and takes actions to resolve
- Excellent problem-solving and analytical abilities
- Excellent verbal and written communication skills
- Team-oriented, with an ability to collaborate effectively across all levels of the organization
- Computer efficient in Microsoft Office products (Outlook, Word, Excel). Desire to learn new systems and processes.
- Regular attendance is mandatory and willing to work additional hours as needed to meet our filing deadlines.
- Must promote the Company culture and mission to all employees, vendors, clients and business partners
- Bachelor’s degree in business or other related field, preferred but not required.
- Minimum 3 years’ experience in payroll tax
- Experience with large employer/multi-state payroll tax knowledge, tax filings, forms and process strongly preferred
- 2 years of experience
- Typing or applying pressure to an object with fingers and palm.
- Prolonged periods sitting at a desk and working on a computer.
IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2023 fiscal year ending September 30, 2023, IES produced over $2.3 billion in revenue and employed over 8,400 employees at over 129 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.
From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.
Our commitment to our employees is reflected by our actions:
- Safety is Priority One - and our record shows it
- Competitive Pay
- Company 401K plan with Employer Contribution Match
- Company Paid Time Off
- Company Paid Life Insurance
- Choice of Medical Coverage including Prescription and Short Term Disability Plans
- Choice of Dental and Vision Coverage
- Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
Additional Data
PLEASE NO AGENCY CALLS.
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.
EEO & Affirmative Action
The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.
View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement
View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster
Disability Accommodation
IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.
Right to Work
English
Spanish
