What are the responsibilities and job description for the Permits Coordinator position at IES Residential, Inc.?
IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. We employ over 9,400 employees at over 131 domestic locations across the United States.
IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world.
We make homes come to life.
The Permits Coordinator is responsible for managing all aspects of permitting and compliance within the HVAC division of new home construction projects. This role requires close attention to detail, strong organizational skills, and the ability to work effectively with various teams, including contractors, municipal agencies, and project managers. The Permits Coordinator ensures that all necessary permits are obtained, processed, and compliant with local, state, and federal regulations, helping to ensure that HVAC systems are installed safely and in compliance with building codes.
Key Responsibilities:
Permit Application and Coordination:
Research and identify necessary permits for HVAC installations on new construction projects.
Submit permit applications to local municipalities and government agencies in a timely manner.
Track the status of submitted permits and follow up with relevant agencies to ensure prompt approval.
Maintain organized records of permits, including approved, pending, and expired permits.
Compliance and Code Knowledge:
Ensure HVAC systems comply with all local building codes, zoning laws, and environmental regulations.
Stay up to date with changes in building codes and local regulations affecting HVAC installations.
Work closely with the project team to ensure all required documentation and inspections are completed for HVAC permits.
Liaison and Communication:
Act as the primary point of contact between the HVAC division and local municipalities for permitting-related matters.
Coordinate with project managers, contractors, and subcontractors to ensure compliance with HVAC permitting requirements.
Communicate permit requirements and statuses to all relevant team members to prevent project delays.
Documentation and Reporting:
Maintain accurate and up-to-date records of all permits, inspections, and approvals.
Prepare and submit necessary reports on permit statuses for management and regulatory agencies.
Ensure all permits are logged and tracked in internal systems for future reference.
Inspection Coordination:
Schedule required inspections with local authorities and ensure HVAC work passes inspections.
Address any issues raised during inspections and facilitate necessary corrections or re-inspections.
Problem Solving and Issue Resolution:
Proactively identify and resolve potential permitting issues or delays.
Troubleshoot and handle any complications related to permit applications, approvals, or inspections.
General Administrative Support:
Provide administrative support to the HVAC team, including filing, organizing documents, and maintaining records.
Assist in tracking project timelines and deadlines related to permitting and inspections.
Minimum Education
High School
Minimum Years of Experience
0-2
Specific Qualifications
Experience: Minimum of 2 years of experience in permits coordination, preferably in the construction or HVAC industry.
Knowledge: Strong understanding of local, state, and federal regulations regarding HVAC systems, permits, and inspections in new home construction.
Communication: Excellent written and verbal communication skills, with the ability to interact with contractors, regulatory agencies, and internal teams.
Organizational Skills: Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
Attention to Detail: High attention to detail, ensuring all permits and documentation are accurately submitted and tracked.
Software Proficiency: Proficient in Microsoft Office Suite and permit tracking software.
Problem Solving: Ability to identify challenges related to permits and regulations and find effective solutions to overcome them.
Education: High school diploma or equivalent; additional certifications in construction or permit coordination is a plus.
License Required
No
Job Locations
US-TX-Grapevine
Company Overview
IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.
From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.
Our commitment to our employees is reflected by our actions:
Safety is Priority One – and our record shows it
Competitive Pay
Company 401K plan with Employer Contribution Match
Company Paid Time Off
Company Paid Life Insurance
Choice of Medical Coverage including Prescription and Short Term Disability Plans
Choice of Dental and Vision Coverage
Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
Auto and Home Insurance Discount Programs
EEO Statement
NOTE TO ALL AGENCIES: IES does not utilize external staffing/recruiting agencies. This decision reflects our strategic objectives and emphasizes our internal talent acquisition approach.
Unsolicited resumes and agency outreach to hiring managers, HR or staff may jeopardize future business opportunities and candidates will be deemed as individual (direct) applicants and no fees will be paid.
Thank you for your understanding and cooperation.
EEO & Affirmative Action
The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.
View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement
View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster
Disability Accommodation
IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.
IES Participates in E-Verify
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