Construction Project Administrator

Project Administrator is primarily responsible for assisting project teams with administrative tasks as well as project accounting, scheduling, and document control. The Project Administrator helps keep the project on track and functions as a liaison between our customers, project vendors and contractors, the project team, and our finance department.

Primary Responsibilities

• Prepare, process, log, and file incoming and outgoing project documents while maintaining the project's document filing system.
• Prepare and distribute project documentation such as progress reports, control sheets, and transmittal logs, etc.
• Project accounting, including cost tracking, billing, and reporting.
• Plan, schedule, and facilitate project meetings as well as attend to take and maintain meeting minutes.
• Coordinate appointments, events, and travel for project team as needed.
• Coordinate the receiving, tracking, and distribution of contract documents such as drawings, specifications, etc.
• Assist with Change Order management by tracking, updating, and distributing change order logs.

Qualifications

• Knowledge of industry standards with at least 2 years of EPC project administration experience.
• Proficient in MIcrosoft applications, including Microsoft Project, as well as administrative procedures.
• Knowledge of the principles and practices of basic construction project management.
• An attitude and commitment to being an active participant of our small-firm culture is a must, along with a tolerance for ambiguity.

Work Environment

This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing this job, the employee may also be required to visit projects and may be exposed to ongoing construction and various weather conditions. The noise level on project sites may range from moderate to loud.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are specific to each project. Some flexibility in hours may be allowed as projects permit. This position may require overtime depending on project demands.