What are the responsibilities and job description for the Executive Assistant - CRO position at IFS?
Personal assistant tasks for the CRO including but not limited to daytoday diary management extensive email and inbox management and organizing both internal and external meetings
Liaising with senior internal and external stakeholders
Ensure that the COO is on time and prepared for all meetings and events
Acting as gatekeeper for the COO dealing directly with demands for general information
Main point of contact for queries for the Department
Preparation and editing PowerPoint presentations Excel spreadsheets and Word documents
Process invoices and raise expenditure requests when necessary
Review and approve expenses in accordance with Company Policy and holiday requests from direct reports.
Weekly reporting as required
Organizing complex diary and travel itineraries
Undertaking projects on a regular basis.
Comfortable with being available outside normal office hours should the need arise.
Manage some adhoc personal tasks such as bookings invoices and general administration.
Qualifications :
Educated to a degree level or similar
A minimum of five years experience in a similar PA / EA position
Experience of working in the software / technology industry an advantage
A knowledge of Finance / Operations at a senior level is strongly preferred
Excellent written and verbal communication skills
Competent with Microsoft Office packages particularly Word and Outlook
Experience of supporting remote global leaders is strongly preferred
Ability to manage multiple tasks in a timely manner
Personal skills and qualities :
Uses initiative with minimal supervision
Dedicated to the quality and accuracy of projects from inception to completion
Reliable trustworthy and ability to maintain confidentiality at all times
Can manage a heavy workload with strict deadlines
Excellent organizational skills with the ability to priorities multitask and coordinate workloads and work under pressure to meet deadlines
Good time management skills
Flexible and willing to take on adhoc tasks
Comfortable working independently and as part of a team
Technical skills :
MS Office applications excellent level
Good IT skills and the ability to produce reports and manage data
MS Office
Social media applications (Internal use)
Additional Information :
We believe that coming together as a community in person is important for innovation connection and fostering a sense of belonging. Our roles have the right balance of remote and inoffice working to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran. VEVRAA Federal Contractor Equal Opportunity Employer
Remote Work : Employment Type :
Fulltime
