Office Operations Manager

About the Role

We are seeking a highly organized and detail-oriented Office Operations Manager to join our team at Ikon Search. As a key member of our administrative staff, you will be responsible for managing the day-to-day operations of our office.

Key Responsibilities

• Correspondence Management: You will be responsible for sorting, handling, and scanning all incoming office-related correspondence.
• Office Maintenance: You will be accountable for basic office maintenance, asset tracking, resupply, and upkeep.
• Logistics and Coordination: You will handle travel arrangements, staff coordination, calendaring, event planning, shipments, and mail.
• Financial Oversight: You will manage the financial aspects of office expenses, including tracking receipts and other related items.
• Contractor Management: You will oversee facility contractors as needed.
• Security and Access Control: You will handle security, monitoring, and badging.
• Daily Operations: You will conduct beginning of day set up, end of day walk through, and lockdown.
• Vendor and Equipment Management: You will oversee and maintain office equipment, manage vendors, and coordinate food deliveries.
• Organizational Systems Management: You will maintain neat, efficient, and consistent organizational systems, including electronic filing and records, and personal and staff tasking.

Requirements

• You must have a valid driver's license.
• You must be eligible for clearance (must pass a commercial background investigation).
• You should have prior experience with office organization/management.
• You should be comfortable and familiar with computers.
• You must have access to a vehicle (for supply runs) – costs will be reimbursed.
• You must be able to lift at least 20 pounds from time to time.
• You must have neat, efficient, and consistent organization systems.
• You must have attention to detail, self-starter, timely qualities.
• You may need to travel to assist with business functions.