Payroll Assistant

Job Description

Job Description

JOB TITLE : Payroll Assistant

REPORTS TO : Payroll Coordinator,iLEAD CA Director as Assigned

and / or Designee

CLASSIFICATION : Classified / Non-Exempt

WHO WE ARE (ORGANIZATION OVERVIEW)

We employ a diverse, empathetic, and passionate team who value collaboration, integrity and the desire to be a servant leader. We are committed to excellence and work tirelessly to improve learner outcomes, by empowering learners through Project-Based Learning, Individualized Learning and Social-Emotional Learning. We are committed to being self-directed, participating in ongoing personal and professional development, problem solving, and embracing a growth mindset. With our unwavering commitment to excellence, we are confident that our team will thrive and succeed in all areas of their lives.

THE OPPORTUNITY (POSITION OVERVIEW)

The Payroll Assistant is responsible for providing support of the payroll process and supporting in any reporting and functions for iLEAD California. The payroll assistant works closely with the payroll coordinator to ensure that employees are paid accurately and on time.

WHAT YOU WILL DO (DUTIES AND RESPONSIBILITIES)

Assist in the maintenance of employee payroll records, the computation of payroll data and related employee benefits deductions and insurance vendor payments.

Prepare, audit, monitor and clarify payroll related documents, including time reports, payroll listings, service records and other similar material.

Assist with internal and external audits by providing accurate payroll records and other relevant documents.

Assist in the preparation and reconciliation of leave benefits and State and Federal tax withholding procedures.

Compute and prepare the documents pertaining to quarterly and annual tax reports.

Prepare or coordinate the preparation of annual sick and vacation accumulations reports.

Answer questions relating to payroll information.

OTHER RESPONSIBILITIES

Be self-directed by taking initiative and responsibility for your work.

Work in a collaborative, team based and innovative environment.

Commit to Excellence by seeking ways to improve and exceed expectations or Commit to excellence by seeking to raise the bar for self and team.

Prioritize the growth and needs of the team, lead by example, and foster a supportive work environment.

High level of personal and professional integrity and trustworthiness.

Approach problems and challenges with a human-centered creative mindset, seeks to understand, develops multiple solutions to find the best answer.

Helps create a positive culture by being committed to diversity, equity, and inclusion promoting ethical behavior and social responsibility within the workplace.

Be authentic, own your strengths and weaknesses, ask for help when needed, be honest and transparent in your communications, working towards common goals that are meaningful to you and the team.

Represent iLEAD and the school in which work in a positive and professional manner in all interactions and communications.

Pursue continuous improvement and maintain professional competence through seeking out opportunities to develop new knowledge skills and perspectives. This includes participation in professional development activities offered and self-selected professional growth activities

Perform other responsibilities as defined by the designated supervisor.

ESSENTIAL FUNCTIONS

Communicating with others to exchange information. (In Person / Telephone / Computer)

Sedentary work that primarily involves sitting / standing.

Adjusting or moving objects up to 50 pounds in all directions.

When needed to support a school or education program, must have the ability to travel by public transit as well as operate a vehicle for self-transportation purposes between worksites.

Assessing the accuracy, neatness and thoroughness of the work assigned.

May encounter outdoor elements : high (>

90) / low (

Ability to work in situations involving the need to make informed and quick decisions.

Ability to supervise / manage workers and delegate as needed in project management situations.

Reading detailed documentation and analyzing data sets.

Writing professionally, both by hand and utilizing computer software.

Speaking in public settings including making public presentations to large and small groups.

Dealing and navigating professionally through high-stress situations.

• The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

WHAT YOU WILL BRING (QUALIFICATIONS)

Associate’s Degree or 1 Year experience in a related field.

Human Resources certification is a plus.

Previous professional personnel experience.

Excellent communication and interpersonal skills, both verbal and written.

Very high level of personal and professional integrity and trustworthiness.

Excellent computer skills, specifically MS Office products (Excel, Word and PowerPoint)

Mac platform proficient.

High level of interpersonal skills to handle sensitive and confidential situations and documentation.

Strong attention to detail and accuracy, the ability to prioritize and organize multiple projects, meet deadlines, problem-solve and multi-task.

iLEAD California is an Equal Opportunity Employer and is committed to fostering diversity within its staff.

iCA promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.