What are the responsibilities and job description for the Administrative Assistant/Data Specialist position at Illinois Central College?
This is a grant funded position funded by the Department of Education with an expected end date of August 31st, 2025, and the possibility of extension if more funding is available.
1. Assist with the preparation of all team meeting, monthly, quarterly, and annual reports.
2. Assist with completing the Department of Education Annual Performance Report.
4. Schedule and arrange appointments for the department and maintain schedules on Microsoft outlook.
5. Financial responsibilities include but are not limited to reconcile monthly credit card statements, utilize Peoplesoft to process necessary information to complete purchase orders, reimbursements in a timely, quality manner. Track and follow-up as needed on all reconciliations, purchase orders and reimbursements.
6. Process and track room requests, travel requests, work orders, audiovisual requests, etc.
7. Provide customer assistance by answering telephone, channeling all inquiries to appropriate personnel, taking messages and troubleshooting problems; serving as the front-line representative of the department for anyone who calls or comes to the TRIO office.
9. Plan and/or coordinate travel for staff and students as required. Maintain travel records as requested.
10. Assist in coordinating and implementing special events. Event support may involve an evening or weekend.
11. Help hire, train, supervise and evaluate student workers; when applicable.
12. Maintain program databases, completing data entry tasks, creating queries and running departmental reports.
13. Perform related duties as required.
1. High school diploma or equivalent with 3 or more years of administrative or customer service experience.
2. One to two years of experience managing websites and social media outlets.
3. Proficient in Microsoft Office Suite.
4. Ability to type a minimum of 35 words per minute.
5. Ability to organize work and independently set priorities in order to meet deadlines.
6. Ability to establish and maintain cooperative and effective working relationships with others.
7. Ability to maintain professionalism and confidentiality with all levels of staff.
8. Ability to communicate effectively verbally and in writing.
9. Ability to work with diverse populations.
2. Experience in an educational system. (Course Dog, Canvas)
3. Knowledge of accounting and business principles.
4. Knowledge of PeopleSoft.
Salary : $20
