What are the responsibilities and job description for the Glenbard Wastewater Authority, Assistant Executive Director position at Illinois City / County Management Association (ILCMA)?

The Glenbard Wastewater Authority (“the Authority”) is seeking qualified candidates for the full-time position of Assistant Executive Director. The purpose of this position is to directly oversee the day-to-day management of the Authority’s capital improvement construction projects and related functions; and assist with preparing the Authority’s multi-year Capital Improvement budget. In addition, the position directly supervises the laboratory services and environmental resources staff and operations; administers the safety and loss control programs and serves as purchasing coordinator; and provides highly responsible and complex administrative support to the Authority’s Executive Director, as well as other related duties as assigned.

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ESSENTIAL FUNCTIONS :

Manages, schedules, and monitors complex municipal wastewater plant infrastructure projects and tracks project budgets. Prepares comprehensive reports.
Reviews design drawings, specifications, cost estimates, and all related contract documents for a variety of infrastructure improvement projects.
Provides day-to-day oversight of construction projects, documents construction activities, and processes progress payments, construction change orders, and claims.
Makes decisions and / or provides input and recommendations on design, land development, or construction issues.
Solicits, coordinates, and reviews work of professional consulting firms and contractors engaged in infrastructure related studies, designs, and construction oversight.
Assists in the development and coordination of the Authority’s multi-year Capital Improvement Program (“CIP”), including developing project descriptions, preliminary budgets, and schedules.
Makes presentations to the Authority’s Executive Oversight Committee and Full Board regarding progress and planning relating to the multi-year Capital Improvement Program (“CIP”).
Direct supervision of laboratory services and environmental services staff, ensuring permit compliance; reviews work in progress; evaluates performance of assigned staff, serving as coach, mentor and facilitator for individuals and work teams.
Coordinates activities with other divisions, municipalities, and outside agencies to manage various permits, plan reviews, etc. for various projects.
Serves as purchasing coordinator, reviewing, and issuing bid packets and Requests for Proposals, and reviewing and recommending purchases requiring approvals.
Serves as risk manager for the agency, arranging and scheduling safety training, staffing the Employee Safety Committee, updating policies, and managing claims in coordination with Glen Ellyn staff.
Conducts and / or participates in public hearings and commission meetings, as needed, to explain program plans, provide subject matter expertise, and solicit input from the public and / or elected and appointed officials.
Responds to public complaints regarding infrastructure projects and initiatives.
Assists Executive Director with activities, operations, and services related to budget, administration, staff development and operations. Seeks and supports continual improvement related to program outputs.
Serves as Acting Director in Executive Director’s absence.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

QUALIFICATION REQUIREMENTS :

A Professional Engineer (PE) with registration in the State of Illinois is preferred.

Must have minimum three (3) years of increasingly responsible experience in infrastructure design and construction engineering.

Minimum of three (3) years of experience supervising and managing the work of contractors, consultants and / or in-house professionals is preferred.

An equivalent combination of training and experience which demonstrates the required knowledge, skills and abilities will be considered.

Knowledge of laws, regulations, and practices related to the municipal engineering and construction. Previous field engineering / construction inspection experience is required.

Valid driver’s license required at time of hire.

Must be a self-starter, and possess the ability to communicate effectively, both orally and in writing, with a variety of stakeholders (e.g. residents, employees, senior management, and elected officials).

Proven ability to think quickly on their feet and be able to use good judgment in effectively defining and solving problems.

Must also be able to effectively delegate and prioritize work.

The ability to prepare and present analyses and status of capital budgets and expenditures, and various engineering-related project reports.

Must have outstanding project management skills.

Candidates must be computer savvy, and have excellent MS Office software skills (e.g. Word, Excel, Outlook). GIS and CAD skills are a plus.

General work schedule is 7 : 00 a.m. to 3 : 30 p.m. Monday through Friday. Additional hours will be required from time to time depending on project workload.

SALARY / BENEFITS :

This is a full-time, exempt position with full benefits and participation in the Illinois Municipal Retirement Fund (IMRF), a defined benefit retirement plan. Our comprehensive benefits package also includes health, dental, and vision insurance, life / AD&D coverage, flexible spending, transit, a 457 deferred compensation plan, paid time off, a wellness incentive program, and tuition reimbursement. Actual starting salary is negotiable, and will be dependent upon qualifications, experience, and professional achievement. The current salary range for this position is $110,146 to $154,204 (Grade S). Anticipated starting salary is / - $132,175.

HOW TO APPLY :

Interested candidates should submit a resume, cover letter, and employment application to applicants@glenelly.org. Hard copies (faxed, mailed, hand-delivered) of resumes will be declined.

Applicants must indicate (Job ID : #04-25 Assistant Executive Director) in the subject line of their e-mail.

The selected finalist will be required to successfully pass a pre-employment criminal background check, reference check, and a post-offer medical physical with a drug and alcohol screen.

To be considered for the first round of interviews, applications must be received by February 14, 2025, at 5 : 00 pm . The position is open until filled. Candidates requiring reasonable accommodations under the Americans with Disabilities Act should contact Human Resources at 630-469-.

THE GLENBARD WASTEWATER AUTHORITY IS AN EQUAL OPPORTUNITY EMPLOYER

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Salary : $132,175

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