Facilities and Logistics Supervisor

• Location
  Springfield, IL
• Posted Date
  01/17/25
• Closing Date
  This position will remain open until filled. However, those individuals submitting materials by January 27, 2025, will be given first consideration.
• Division
  Office of Statewide Pretrial Services, Division of Administrative Services
• Benefits
  An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time. Click Here for State Employee General Benefits Click Here for OSPS Summary of Benefits
• Salary
  $71,132 - $82,461; starting salary commensurate with experience

The Office of Statewide Pretrial Services’ (OSPS or Office) is a statewide office that provides pretrial services under the Pretrial Services Act, 725 ILCS 185. The Office’s mission is to assist in the administration of justice and promote community safety by ensuring fairness and equality in the pretrial process. OSPS prepares pretrial investigation reports for the courts and supervises individuals released from custody as directed by the court.

ESSENTIAL DUTIES: The Facilities and Logistics Supervisor coordinates and manages of facilities and logistical support for the Office of Statewide Pretrial Services (OSPS). The Facilities and Logistics Supervisor works under the general supervision of the Chief Administrative Officer.

FUNCTIONS INCLUDE:

• Under the direction of the Chief Administrative Officer, coordinates with landlords building maintenance including electrical, ventilating, air conditioning, security, and carpentry.
• Develops and implements building maintenance plans and modifies plans as needed.
• In coordination with the Chief Administrative Officer or his/her designee, oversees renovations, alterations and major building system problems.
• Inspects contracted work at OSPS locations for compliance with specifications, Americans with Disabilities Act and other similar requirements.
• Tracks and grants building access, including key issuance and electronic access.
• Coordinates the equipment distribution and tracks equipment
• Assists the Chief Administrative Officer with specific property or equipment needs
• Rectifies building complaints, assists with logistical and facility questions and responds to inquiries/requests.
• Assists with scheduling regular evacuation and severe weather drills and keeps current inspections for elevators, fire alarms and sprinkler systems, fire extinguishers, and smoke and heat detection devices located in buildings.
• Seves as Vehicle Coordinator for OSPS vehicles, ensuring proper submission of proper documentation for vehicle travel.
• Works with CMS Auto Liability Unit to report any automobile accidents with OSPS vehicles, involving collecting the completed paperwork from the driver and submitting it to CMS, as well as working with car insurance companies to recover damages.
• Directs the maintenance of OSPS vehicles, including arranging for service appointments, and takes vehicles to appointments as needed.
• Serves as a supervisor by providing instructions, setting expectations, observing performance, providing feedback through ongoing and annual performance evaluations, participating in the hiring process, and recommending corrective or disciplinary action when necessary.
• Assists with loading/unloading office supplies and small furniture/equipment as needed.
• Delivers furniture, office, drug testing and electronic monitoring supplies statewide as needed.
• Participates in meetings with vendors and property owners to discuss and formulate equipment configurations and facility needs.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

Minimum Qualifications:

• A Bachelor’s Degree or equivalent experience.
• Three years of building management or equivalent experience.
• Proficient in the use of Microsoft Office products (i.e., Word, Excel, Access, PowerPoint, Outlook).
• Must possess a valid Illinois Driver’s License and demonstrate proof of automobile insurance to operate a personal vehicle on state business, as well as maintain a safe driving record.
• Ability to follow oral and written instructions including blueprints and other diagrams.
• Strong analytical, organizational, project management and interpersonal skills.

Preferred Qualifications:

• A Bachelor’s Degree in Business, Facilities Management or a related field.
• Five years of progressively responsible experience in state or local government, or building management or equivalent.
• Supervisory experience.
• Experience with specialized computer applications (i.e. security and heating, ventilation, and air conditioning (HVAC) systems).

PHYSICAL REQUIREMENTS:

• Ability to frequently and safely move objects weighing up to 50 pounds and load, unload, and relocate furniture and other supplies.
• Ability to sit for extended time periods.
• Professional office working environment requiring telephone usage and ability to process written documents.
• Ability to travel, mostly within Illinois, including overnight stays, as required.

The required working hours for these positions are:

Monday – Friday 8:30 am – 5:00 pm

BENEFITS:

An attractive judicial branch benefits package is offered, including pension, medical, dental, vision and life insurance, as well as deferred compensation and generous leave time.

Click Here for State Employee General Benefits

Click Here for OSPS Summary of Benefits

HOW TO APPLY:

Interested individuals should submit a resume and cover letter through the form below.

https://app.smartsheet.com/b/form/cfdfd666f464473185cdbbd0a5b7b361

A judicial branch application is not required to apply, but it will be required before final hiring decisions are made. The application can be downloaded from the Illinois Courts website:

https://ilcourtsaudio.blob.core.windows.net/antilles-resources/resources/b0377255-a5e8-4c75-af0b-65925622d97b/Judicial Branch Employment Application.pdf

This position will remain open until filled. However, those individuals submitting materials by January 27, 2025, will be given first consideration.

Any questions about this position or the application process can also be submitted via email at the following address: pretrialservices@illinoiscourts.gov .

EQUAL OPPORTUNITY EMPLOYER