Office Coordinator

Job Title: OFFICE COORDINATOR

Agency: Department of Public Health Office: Office of Healthcare Regulation Division: ICF/IID/SMHRF

Posting ID: 44-25-0173 / 44243

Posted: 2/5/2025-2/18/2025

Class Title: OFFICE COORDINATOR - 30025

Skill Option: Keyboarding

Bilingual Option: None

Salary: Anticipated Starting Salary $3,971 monthly; Full Range $3,971 - $5,243 monthly

Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the Illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number: 44-25-0173 / 44243

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural

resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule— flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to perform a variety of paraprofessional and complex specialized office support functions. Performs difficult and complex keyboarding. Performs a variety of clerical work that requires choice of procedures and independence of action in disposition of routine matters. Maintains and updates a variety of files. Serves as IT Coordinator for Field Operations Regional Staff.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the

following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Supports the section of ICF/IDD/SMHRF facilities by performing complex office support functions.
• Reviews survey documents for completion of accuracy.
• Works with complex databases and programs, spreadsheets and report applications to ensure the timeliness of reports and transmission to regional staff.
• Assists with answering telephones and emails.
• Serves as backup Information Technology (IT) Coordinator for Long Term Care (LTC) Field Operations Survey Staff.
• Assists in enforcement proceedings.
• Maintains, prepares and distributes required survey packets for all types of survey activity.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college or completion of high school and two (2) years related office experience or two (2) years of independent business experience.
• Requires the ability to keyboard accurately at 30 words per minute.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Work Hours: Monday - Friday 8:30 to 5:00 (1 hr lunch)

Work Location: 525 W Jefferson St, Springfield, Illinois, 62702-5056

Agency Contact: DPH.HRRecruiter@illinois.gov

Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS:

If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

• State employees: Log in to the career portal for State employees and review the Internal Candidate
• Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Job Type: Full-time

Pay: $3,971.00 - $5,243.00 per month

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Springfield, IL 62702 (Preferred)

Ability to Relocate:

• Springfield, IL 62702: Relocate before starting work (Required)

Work Location: In person

Salary : $2