What are the responsibilities and job description for the Accounting Specialist - State Office position at Illinois FBFM?
Job Title: Accounting Specialist – State Office
Job Summary: Perform bookkeeping, financial, and office assistant duties to help with the organization and performance of administrative tasks, as well as make monthly computer accounting entries for clients using QuickBooks.
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Essential Duties:
- Prepare client employee statements and process paychecks. Maintain payroll files and create reports.
- Calculate net salaries, deductions, and withholdings.
- Updating payroll files and general ledger.
- Resolve payroll issues.
- Ensure payroll documents and tax documents are accurate. (W-2's, 943, 941, 940, etc)
- Participate in payroll audits.
- Ensure compliance with governmental laws payroll taxes.
- Filing all required payroll monthly, quarterly, and annual payroll reports.
- Respond to any letters received from government agencies regarding payroll issues.
- Prepare bank deposits, general ledger postings and statements.
- Performing day to day financial transactions including verifying, classifying, computing, posting and recording accounts receivables data.
- Assist other staff as needed.
Job Overview and Scope
- Organize office and assist field staff in ways that optimize procedures
- Take messages including appointment cancellations and reschedules
- Monitor level of supplies and handle shortages
- Maintain trusting relationships with staff
- Maintain and update databases such as mailing lists, contact lists, etc.
- Retrieve, sort and distribute incoming mail
- Assist in W-2/ 1099 Processing
Experience / Education:
- Associates degree in accounting or commensurate experience
- 1 year (Preferred) in accounting or bookkeeping
Pay & Benefits:
- We offer a competitive salary that recognizes experience.
- Annual Pay adjustments
- Vacation, Sick, Holidays & Personal Days
- Health, Dental, Vision, Life, LTD Insurances
- Employer contributions to 401k annually
