DOC Graham CC Records Office Associate

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

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Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials .

Hillsboro, IL, US, 62049

Job Requisition ID: 46656
Closing Date: 11:59 pm, 05/06/2025
​Agency: Department of Corrections
Class Title: OFFICE ASSOCIATE - 30015
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary is $4,003 a month. Full Range $4,003 - $5,256 a month.
Job Type: Salaried
Category: Full Time
County: Montgomery
Number of Vacancies: 2
Bargaining Unit Code: RC014
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this positionMUSTapply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Illinois Department of Corrections is looking to hire an Office Associate located at Graham Correctional Center for their Record Office. The ideal candidate is an individual who can multitask and prioritize daily duties. The candidate will be influential in day-to-day operations such as but not limited to compiling, calculating, organizing, and maintaining data routinely. The ideal candidate will also be responsible for communicating with other departments, responding appropriately to individuals in custody, and maintaining working knowledge of other Office Associate-level positions as needed. If you desire a fast-paced work environment with opportunities for advancement, we believe this position would be a great fit for you. We encourage all qualified applicants to apply.

Essential Functions

• Performs complex sentence calculations including revocation and restoration of good conduct credits, program sentence and Earned Discretionary Sentence Credits.
• Prepares all documentation as a result of individual in custody's due process disciplinary hearing results.
• Composes and keyboards correspondence including legal terminology to outside agencies including sheriff's office, states attorneys and courts regarding individual in custody disciplinary actions and results of legal actions.
• Maintains an accurate filing system assuring individuals in custody are reviewed for restoration of lost good time.
• Maintains individual in custody master files.
• Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to keyboard accurately at 45 words per minute.

Conditions of Employment

• Requires the ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: See Below:

8:00 - 4:00 pm, Monday through Friday
Work Location: Graham Correctional Center, 12078 Illinois Route 185, Hillsboro, Illinois, 62049
Agency Contact: Brandy O'Malley, HRR
Email: Brandy.OMalley@illinois.gov
Posting Group: Office & Administrative Support; Public Safety

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

Salary : $4,003 - $5,256